Executive Assistant
Princeton, New Jersey, United States
Job Summary
Occupation
Clerical and Administrative
Specialty
Executive Assistant
Location
19090, Willow Grove, Pennsylvania, United States
Visa Sponsorship
No
Job Description
Last Update:
1/11/24
Pengate Handling Systems and Arbor Material Handling joined forces in November 2020 to formArbor/Pengate.Together, we are a powerhouse material handling company that provides various warehousing solutions throughout the Northeast United States. We provide top-of-the-line equipment, service, consultation, parts, and training programs to businesses of all sizes throughout our 7 offices throughout PA and NY.
With our average tenure being over 10+ years for our employees, Arbor/Pengate takes care of our people by putting YOU and YOUR FAMILY first and work second.
What's The Job? The Executive Assistant will be responsible for providing support to senior leaders in the organization, with a primary focus on event planning and administrative projects for various functional areas. In this role, you will be reporting to our Willow Grove, PA office.
What Will I Be Doing? Here are a just a few things you can expect to do daily:
Plan and coordinate all company events within defined budget and timeline.
Work with internal clients to define the requirements and expectations for each event.
Coordinate with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order such as venues, food, technology set up, etc.
Arrange on-site meetings upon request, assisting participants with catering, meeting room availability, etc.
Support the Executive Leadership Team with the scheduling and coordination of Monthly and Quarterly Business Reviews to include creating agenda, complying data and presentations, booking events and/or coordinating virtually.
Lead various administrative tasks and projects in the Service organization in areas such as service coordination, training, and rentals.
Develop and prepare visual aids such as charts and graphs in Excel and PowerPoint for presentation at high level meetings.
Provide support with some administrative EHS tasks, such as Certification of Insurance requests.
Coordinate travel for key leaders in the organization as needed.
Maintain and prepare expense reports monthly for senior leaders.
Manage vending services at all locations.
What Makes Me Qualified? Don't worry if you don't check all these boxes. If you feel you're still qualified, please apply!
Bachelor's degree in communications, Business, Marketing, or other related field is preferred.
3-5 years of experience, or 7-10 years of experience in lieu of degree.
A minimum of 2 years of experience in corporate events planning
Handles sensitive information in a professional, confidential manner.
High level of interpersonal, verbal, and written communication skills.
High level of proficiency in MS Office (Word, Excel, Outlook, and PowerPoint)
Excellent organization and time management skills
So, What's In It For Me?
Free Basic Health, Dental, and Vision coverage. Additional plans available!
Competitive Pay!
Monday through Friday schedule, with typical hours between 7am-4pm!
401k with Company Match!
10 Paid Company Holidays!
Progressive Company Culture!
Supportive Management!
Endless Career Growth!
Arbor/Pengate is dedicated to being an Equal Opportunity Employer. We promote and celebrate a diverse workforce and do not tolerate any discrimination. Any and all human relations decisions will not be based on persons' race, color, religion, sex, national original, marital status, disability, genetic information, age, veteran status, or citizenship. All potential hires are subject to pre-employment checks which include but are not limited to background checks and drug screenings. In addition, we will provide reasonable accommodations for individuals with disabilities. Should you require an accommodation in completing an application, interview, or pre-employment requirement, please reach out to our Talent Acquisition team at recruiting@pengate.com
With our average tenure being over 10+ years for our employees, Arbor/Pengate takes care of our people by putting YOU and YOUR FAMILY first and work second.
What's The Job? The Executive Assistant will be responsible for providing support to senior leaders in the organization, with a primary focus on event planning and administrative projects for various functional areas. In this role, you will be reporting to our Willow Grove, PA office.
What Will I Be Doing? Here are a just a few things you can expect to do daily:
Plan and coordinate all company events within defined budget and timeline.
Work with internal clients to define the requirements and expectations for each event.
Coordinate with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order such as venues, food, technology set up, etc.
Arrange on-site meetings upon request, assisting participants with catering, meeting room availability, etc.
Support the Executive Leadership Team with the scheduling and coordination of Monthly and Quarterly Business Reviews to include creating agenda, complying data and presentations, booking events and/or coordinating virtually.
Lead various administrative tasks and projects in the Service organization in areas such as service coordination, training, and rentals.
Develop and prepare visual aids such as charts and graphs in Excel and PowerPoint for presentation at high level meetings.
Provide support with some administrative EHS tasks, such as Certification of Insurance requests.
Coordinate travel for key leaders in the organization as needed.
Maintain and prepare expense reports monthly for senior leaders.
Manage vending services at all locations.
What Makes Me Qualified? Don't worry if you don't check all these boxes. If you feel you're still qualified, please apply!
Bachelor's degree in communications, Business, Marketing, or other related field is preferred.
3-5 years of experience, or 7-10 years of experience in lieu of degree.
A minimum of 2 years of experience in corporate events planning
Handles sensitive information in a professional, confidential manner.
High level of interpersonal, verbal, and written communication skills.
High level of proficiency in MS Office (Word, Excel, Outlook, and PowerPoint)
Excellent organization and time management skills
So, What's In It For Me?
Free Basic Health, Dental, and Vision coverage. Additional plans available!
Competitive Pay!
Monday through Friday schedule, with typical hours between 7am-4pm!
401k with Company Match!
10 Paid Company Holidays!
Progressive Company Culture!
Supportive Management!
Endless Career Growth!
Arbor/Pengate is dedicated to being an Equal Opportunity Employer. We promote and celebrate a diverse workforce and do not tolerate any discrimination. Any and all human relations decisions will not be based on persons' race, color, religion, sex, national original, marital status, disability, genetic information, age, veteran status, or citizenship. All potential hires are subject to pre-employment checks which include but are not limited to background checks and drug screenings. In addition, we will provide reasonable accommodations for individuals with disabilities. Should you require an accommodation in completing an application, interview, or pre-employment requirement, please reach out to our Talent Acquisition team at recruiting@pengate.com