Executive Assistant
Princeton, New Jersey, United States

Job Summary

Occupation Clerical and Administrative
Specialty Executive Assistant
Location Willow Grove, Pennsylvania, United States
Visa Sponsorship No

Job Description

Last Update: 1/11/24
Position title: Executive Assistant
Job Type: Exempt
Pay: Salary

Benefits Available and vary per position and location.

Are you a real go-getter looking for an amazing opportunity with a nationwide full-service-utility contractor offering competitive wages and incredible benefits? Keep reading because this job might be for you!
Since 1928, Asplundh has been dedicated to safe, efficient, and innovative line clearance services for the utility industry. Reliable, uninterrupted power is an important service provided by the world's electrical utilities and Asplundh has the expertise to help keep the power flowing. Over the years, diversification has opened vegetation management services to other specialized markets such as municipalities, railroads, pipelines, helicopter vegetation services, and departments of transportation.
A family-owned and operated corporation headquartered near Philadelphia, Pennsylvania, Asplundh has grown to employ over 33,000 service professionals throughout the United States, Canada, Australia, and New Zealand.
The Executive Assistant provides high-level administrative support to company executives by conducting research, handling information requests, and performing highly visible and Clerical and Administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings or events for executives. This is not an entry-level position.
This role is a dedicated Administrative Professional resource to the Executive Support Group. The information on this job description has been designed to indicate the general nature and level of work performed by employees in this position. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Maintains professionalism to provides a wide range of complex office administration and support to senior level executives, directors, and managers.
Uses discretion and strict confidentiality with all company materials and proprietary information, including appointments, visitor and personnel identification, status, and location.
Coordinates complex scheduling and extensive calendar management, as well as content management and information flow to senior executives.
Manage all travel and event Transportation and Logistics and services, including technology and equipment needed to run the event, food, beverages, transportation, and lodging.
Prepares and maintains comprehensive memoranda, data, lists, and other pertinent information for outside legal counsel, agencies, clients, and preferred vendors.
Ensures timely payment, administration, and record-keeping of vendor invoices and company cardholder transactions.
Arranges and maintains extensive files for case management or other projects in various stages of development.
Performs administrative and office support, such as typing, dictation, spreadsheet creation, faxing, email, and document retention.
Prepares, updates, and maintains standardized correspondence such as agreements, information requests, meeting minutes, and board resolutions.
Accountable for shipping and receiving materials via USPS or commercial carriers.
Maintains employee files, including timekeeping and PTO/vacation tracking, training qualifications, and participates in the onboarding process of Safety Professionals.


Five plus years of related experience with proven experience as a Senior-Level Administrative Assistant.
Excellent communication and interpersonal skills and the ability to provide information and service to diverse internal and external contacts.
Strong organizational, project management and problem-solving skills with strong multi-tasking abilities.
Ability to work across teams with a variety of projects and constituencies.
Must be proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word) with the aptitude to learn new software systems.
Available to work mandatory overtime, as needed.


Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

Physical Requirements:

Rarely: walking, kneeling, squatting, crawling, seeing distant, climbing on/off truck, climbing, lifting over 10 lbs. to 50 lbs., depth perception, color vision, lifting, carrying, pushing, pulling, climbing ladders, balancing, lifting up to 10 lbs., lifting up to 50 lbs.
Occasionally: standing, stooping, body twisting, gripping, reaching, range of motion, climbing stairs.
Frequently: sitting, sense of touch, manual dexterity, speaking clearly, reading, hearing-speech range.
Constantly: seeing.

About Us:
As a full-service utility contractor, Asplundh performs tree pruning and removals, right-of-way clearing and maintenance, vegetation management with herbicides, and emergency storm work and logistical support. Asplundh is the parent company of UtiliCon Solutions whose subsidiaries provide overhead and underground line construction, planning and design, meter reading and AMR/AMI installation, electrical testing, and street lighting/traffic signal services. Asplundh also operates Rotor Blade Airborne Utilities Management, overhead electric distribution, and transmission lines using MD 500 helicopters.
Individuals must be able to perform the essential functions of the position with or without reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-[Register to View] , ext. 1339.
An Equal Opportunity Employer.