Specialist 2 - Legal Records (contract)
Princeton, New Jersey, United States

Job Summary

Occupation Transportation and Logistics
Specialty Specialist
Location Hybrid remote in New Brunswick, New Jersey, New Jersey, United States
Visa Sponsorship No

Job Description

Last Update: 1/11/24
Johnson & Johnson Family of Companies
Title: Legal Records Coordinator
Location: New Brunswick, NJ - Hybrid schedule (3 days onsite, 2 days remote)
Duration: 9 months
Benefits on offer for this contract position: Health Insurance, Life insurance, 401K and Voluntary Benefits

Please note that this is a contract role providing services to the Johnson & Johnson Family of Companies through external staffing partners of Kelly OCG. If you are selected for this role, you will be employed by a contract staffing supplier and will not be a member of the Johnson & Johnson Family of Companies.

Candidates offered employment must show proof of COVID-19 vaccination or secure an approved accommodation prior to the commencement of employment to support the well-being of our employees, their families, and the communities in which we live and work.

Seeking a Senior Legal Records Coordinator to support Corporate Law Records Management for the Global Legal Organization. The foundation of the Senior Legal Records Coordinator role is to ensure Corporate Law records are maintained in the highest regard to company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff. We are looking for someone who is passionate, energetic, and agile who acts professionally while demonstrating a clear communication style. The selected candidate will exercise independent discretion and judgment, solves moderately complex problems, and ensures that requests are completed in an efficient manner. A successful person in this position will handle the workflow process with minimal or no management initiation or review.


Manage Corporate Law document processing requests from Global Legal Organization members to include:

o Scanning
o Retrieving
o Archiving
o Bulk

File maintenance in iManage ensuring:

o Vendor supplied numbering is retained in iManage
o Matter details are included in description field in iManage

Other tasks to include:

o Update all relevant Information Services Department listings
o Research/respond to questions from Litigation Support Team

Part of project team to ensure documents are recorded, preserved, and properly filed after scanning current paper files to electronic files.


A High School diploma or equivalent required, Bachelor's degree preferred.
iManage experience
ICD experience
Proficiency in MS Outlook and MS Teams
Strong verbal, written communication, interpersonal skills, and attention to detail
Excellent analytical, problem-solving, organizational and prioritization skills
Self-motivated and must possess the ability to work independently with minimal supervision
Flexibility to adjust to changing business environments to ensure an organized experience to internal and external teams
Proven ability to build and support strong, positive relationships with internal and external business partners
Display business and emotional intelligence
Demonstrate accountability for role responsibilities and actions
Maintain the highest standards of integrity Preferred Qualifications
Project Management experience
MS Project
MS Forms