This job is archived
Operations Specialist/ Admin support- Pharma
Princeton, New Jersey, United States
Job Summary
Occupation
Skilled Labor
Specialty
Specialist
Salary
27
– 28
• yearly
Location
New Jersey, United States
Visa Sponsorship
No
Job Description
Last Update:
10/30/22
Job Title: Clinical Operations SpecialistJob Location: 3401 Princeton Pike, Lawrence Township, NJDuration: 6+ months from start date, expected to extend (always depending on candidate performance and business needs)Job Description:"Responsibilities will include, but are not limited to, the following:1. Provide administrative support to Clinical Operations Executive Director, Director(s), and Associate Director(s) for day-to-day operations as well as individual projects as needed.2. Provide general administrative and clerical support to the department.3. Schedule, coordinate agenda and logistics for (including conference dial in) departmental staff meetings and other meetings as required.4. Manage staff calendars, updating monthly schedule, and arrange travel itinerary and related activities.5. Schedule interviews for job candidates.6. Coordinate logistics of meetings with external development partners, including scheduling meetings and hosting the visitors.7. Schedule conference room usage.8. Open, sort and distribute mail, fax documents, keep files, order office supplies and maintain supplies.9. Organize administrative systems to support department members including filing and other functions as required.10. Create and maintain documents in accordance with record retention policies and legal requirements.11. Prepare presentation materials.12. Other duties related to the above within Celgene as a whole, as assigned.Skills/Knowledge Required:§ Must have strong interpersonal and communication skills, be a highly collaborative team player and be willing to work in an environment where flexibility, individual initiative, accountability to the team and professional maturity are required.§ Must be able to represent the department in a professional manner to internal and external customers.§ Must be able to work with limited day-to-day supervision and exercise sound judgment.§ Self starter and willingness to do whatever it takes is key.§ High level of commitment and results-orientation is required.§ Minimum of 2-5 years secretarial experience; experience supporting teams highly desirable.§ Strong PC experience, Microsoft Office Suite experience required including Microsoft Word; Excel; Outlook; PowerPoint; Project and expert computer acumen.§ Excellent written and oral communication skills required.§ Excellent organizational skills.Job Types: Full-time, ContractPay: $27.00 - $28.00 per hourSchedule:8 hour shiftExperience:Manage calendars, update monthly schedule, arrange travel : 1 year (Preferred)Schedule, coordinate agenda and logistics : 1 year (Preferred)administrative and clerical support : 1 year (Preferred)distribute mail, fax documents, keep files: 1 year (Preferred)Location:Township of Lawrence, NJ (Preferred)Work authorization:United States (Preferred)