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Administrative Assistant
Princeton, New Jersey, United States
Job Summary
Occupation
Non-Profit and Volunteer
Specialty
Administrative Support/Clerical
Location
Princeton, New Jersey, United States
Visa Sponsorship
No
Job Description
Last Update:
1/11/24
Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 11 states.
We are in search of an Administrative Assistant to be based at our Daily Plan It office in Princeton, NJ. This role will provide administrative and secretarial support to the department and interact with a diverse group of important external callers and visitors.
Starting pay is $15/hour
Requirements:
High School Diploma/GED.
2+ years of administrative experience.
Working proficiently with Microsoft Office.
Ability to communicate efficiently with individuals from all levels of the organization.
Valid Drivers License.
Responsibilities:
Schedule and organize appointments, meetings, travel, conferences, and department activities.
Order all office supplies monthly, and maintains all equipment.
Establish, develop, maintain and update filing system.
Act as a liaison with Human Resources.
Maintain daily and monthly schedule for all necessary staff to determine location and availability.
Organize and prioritize large volumes of information and calls and takes detailed messages.
Open, sort and distribute mail.
Check fax machine and distribute faxes to appropriate persons.
Updating National and Company contact listings
National office business card & COI print ordering
Prepare daily FedEx pickups for National Office, IT and Payroll,
Keep daily spreadsheet of received checks/money orders for CFO & Controller
Working Conditions:
Ability to move or handle mail bins generally weighing no more than 15 pounds.
Minimal hazards, general office working conditions.
Competitive Benefits:
Insurance Options (Medical, Dental, Vision)
Paid HolidaysIncluding a Birthday Holiday
Generous Paid Time Off (PTO)
Employee Incentive & Discount Programs
403b Retirement Plan with Employer Match
Exceptional Career Growth Opportunities
Send resume to: Resumes-NJCOE@comop.org
Community Options is an Equal Opportunity Employer M/F/D/V
We are in search of an Administrative Assistant to be based at our Daily Plan It office in Princeton, NJ. This role will provide administrative and secretarial support to the department and interact with a diverse group of important external callers and visitors.
Starting pay is $15/hour
Requirements:
High School Diploma/GED.
2+ years of administrative experience.
Working proficiently with Microsoft Office.
Ability to communicate efficiently with individuals from all levels of the organization.
Valid Drivers License.
Responsibilities:
Schedule and organize appointments, meetings, travel, conferences, and department activities.
Order all office supplies monthly, and maintains all equipment.
Establish, develop, maintain and update filing system.
Act as a liaison with Human Resources.
Maintain daily and monthly schedule for all necessary staff to determine location and availability.
Organize and prioritize large volumes of information and calls and takes detailed messages.
Open, sort and distribute mail.
Check fax machine and distribute faxes to appropriate persons.
Updating National and Company contact listings
National office business card & COI print ordering
Prepare daily FedEx pickups for National Office, IT and Payroll,
Keep daily spreadsheet of received checks/money orders for CFO & Controller
Working Conditions:
Ability to move or handle mail bins generally weighing no more than 15 pounds.
Minimal hazards, general office working conditions.
Competitive Benefits:
Insurance Options (Medical, Dental, Vision)
Paid HolidaysIncluding a Birthday Holiday
Generous Paid Time Off (PTO)
Employee Incentive & Discount Programs
403b Retirement Plan with Employer Match
Exceptional Career Growth Opportunities
Send resume to: Resumes-NJCOE@comop.org
Community Options is an Equal Opportunity Employer M/F/D/V