Department: Human Resources
Reports to: Human Resources Manager
FLSA Status : Exempt
Location: Administration Building
The Human Resources Specialist participates in the daily operations of the Human Resources Department focusing on functions and services to support the HR Team. The HR Specialist will take responsibility for ensuring all professional assignments and administrative processes are completed timely and effectively. The HR Specialist supports the Branch Offices and Departments in Corporate Administration as needed through demonstrated knowledge of various HR programs, processes and procedures.
Ensure accuracy and updated employee information is maintained in HRIS and employee files as necessary, including all personal and professional documentation.
Prepare new employment records during onboarding process through Amboy's automated HRIS portal (Employee Navigator); and additional employee data for terminations, leaves, transfers, promotions.
Maintain first point of contact for employees and insurance providers to effectively resolve employee issues and concerns with Health and Wellness Benefits.
Become the team expert on processes, tools and other information with regards to Health Benefit Plans to ensure successful open enrollment and individual employee changes.
Handle all employee interactions, information, files and records with discretion, while maintaining confidentiality in accordance with company standards and applicable employment regulations.
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
Provide needed support to HR staff while actively participating in more complex processes to develop and increase knowledge in HR Generalist functions (i.e., Benefits and Compensations, Performance Management, Recruitment and Integration, Employee Development, etc.)
Assist with payroll functions including automated fund processes, understanding practices for non-exempt and exempt wages, and coordinating completion efforts with front end (payroll provider) and backend (accounting/general ledger) to ensure successful payroll run bi-weekly.
Handle all employee FMLA requests following regulations and eligibility criteria as stipulated by the Federal and State of NJ labor laws.
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Performs other duties as assigned.
Assist HR Generalist in New Hire Orientation training and Integration onboarding.
Assist HR Generalist and HR Manager in managing Benefits and employee open enrollment event. Act as liaison between employee base and health care provider and insurance broker.
Cross train and become efficient in HRMS (Human Resources Management System), Applicant Tracking System, and Payroll automated processes.
Cross training and become efficient on handling employee HR tracking system Employee Navigator. Look for opportunities to better utilize new technology to the fullest extent to allow for maximum efficiency of HR processes and procedures.
Job Requirements, Skills, Abilities:
Good working knowledge and thorough understanding of federal Family Medical Leave Act (FMLA).
Good working knowledge and thorough understanding of NJ Short Term Disability (NJ-STD) regulations and eligibility standards.
Good understanding and experience with payroll provider software and process for completing employee payroll.
Excellent verbal and written communication skills.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Excellent organizational skills and attention to detail.
Proficient with Microsoft Office Suite or related software.
Proficient with or the ability to quickly learn compensation management, group benefits selections and other Human Resources Employee Data (HRMS).
Education and Experience :
Bachelor's degree in HR or related field required.
SHRM certification preferred.
Experience in HR or HR Management preferred.
Physical Requirements :
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
· Moderate sound as in business office with office machines, computers, and people traffic.
· Open floor work environment.
All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, sexual orientation, gender identity, national origin, protected veteran status or disability.
THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT AGREEMENT OR CONTRACT, IMPLIED OR OTHERWISE. AMBOY BANK MAINTAINS AT WILL EMPLOYMENT.
This document describes the position currently available. It is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Amboy Bank reserves the right to modify duties or job descriptions at any time. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities at any time. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise balance the workload.
Amboy Bank is committed to the principles of equal employment opportunity and prohibits discrimination in hiring, promotion, and terms and conditions of employment on the basis of race, creed, color, national origin/nationality, ancestry, religion/religious practices or observances, age, sex, gender identity or expression, affectional or sexual orientation, marital status, civil union status, domestic partnership status, disability or perceived disability, atypical hereditary cellular or blood trait, genetic information, and status as a veteran or disabled veteran of, or liability for service in, the Armed Forces of the United States.
Amboy Bank commits to making reasonable accommodation to the known physical or mental limitations of qualified individuals with disabilities and qualified disabled veterans provided the individual is able to perform the essential functions of the job , unless such accommodation would impose an undue hardship upon Amboy Bank. The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. A qualified employee or job applicant with a disability may request a reasonable accommodation by contacting Amboy Bank's human resources department.