Human Capital Management Specialist I
Princeton, New Jersey, United States

Job Summary

Occupation Human Resources
Specialty Benefits Specialist
Location 08901, New Brunswick, New Jersey, United States
Visa Sponsorship No

Job Description

Last Update: 4/15/23
Position Details

Position Information

Recruitment/Posting Title

Human Capital Management Specialist I

Job Category

Staff & Executive - Human Resources


UHR- Human Capital Management


Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jerseys preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes list of Americas Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publications 2023 list. Rutgers commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nations military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Human Resources (UHR) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Human Capital Management Specialist I for University Human Resources. This position reports to the Manager of Human Capital Management.

Among the key duties of this position are the following:

Serves as a resource and assists in the administration of salary/compensation programs and actions for approximately 29,000 faculty and staff.
Initiates, calculates, reviews, completes data input, and implements individual salary and data actions for faculty and staff from hire through termination.
Reviews documentation for compliance with federal and state regulations, university policy, and bargaining units contracts.
Troubleshoots clients salary, payroll, and access issues; resolves problems; and provides customer service with clear, thoughtful, and considerate responses to salary related inquiries.
Inputs data and ensures that all compensation/salary/status actions are processed accurately. Collaborates with the Payroll Department to complete weekly payroll processing.
Monitors workflow to ensure the completion of tasks within deadlines.
Maintains and updates all databases and programs needed to execute the actions and track and report on activities.
Researches, analyzes, and provides internal and external reporting; participates in the development and implementation of training for clients; and assists with formal and ad hoc total compensation, salary, and HR benchmarking reporting.
Assists with coordinating and processing contract implementations, merit implementations, and other mass implementations.
Ensures good customer service and the confidentiality of work, databases, and communications. Reviews, updates, and creates new procedures for work and to preserve confidentiality of work. Runs reports, tracks data, reviews, and works to ensure accurate implementations within deadlines.
Completes special projects as assigned.

Position Status

Full Time

Hours Per Week

Daily Work Shift

Work Arrangement





Position Salary

Annual Minimum Salary


Annual Mid Range Salary


Annual Maximum Salary


Standard Hours


Union Description

Administrators Confidential

Payroll Designation



Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility



Minimum Education and Experience

Bachelors degree in a related field or an equivalent combination of education and/or experience.
Minimum of two years relevant work experience that include salary or payroll administration and processing in a PeopleSoft Human Capital Management or Payroll system or similar environment.


Required Knowledge, Skills, and Abilities

Effective data entry, analytical, mathematical, statistical, problem solving, organizational, interpersonal, communication, collaborative, and client service skills; attention to detail and flexibility.
Abilities to follow direction; understand and apply contract terms and federal and state laws; set priorities; meet deadlines; research; create action plans; work independently, collaboratively, and within a team; and maintain confidentiality.
Computer literacy to include Internet and web-based systems and demonstrated proficiency in Microsoft (MS) Excel and Word.

Preferred Qualifications

Experience with MS Access, MS PowerPoint, and PeopleSoft Human Capital Management systems, and with university HR and payroll processing is preferred.

Equipment Utilized

Computer, printer, scanner, phone, copier, standard office equipment.

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number


Posting Open Date


Special Instructions to Applicants

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Cook (RU-New Brunswick)


New Brunswick



Location Details

Administrative Services Building II

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidates offer of employment or disciplinary action up to and including termination.