HR Benefits Assistant Manager, Leave of Absence/Paid Time Off Programs
Princeton, New Jersey, United States

Job Summary

Occupation Human Resources
Specialty Benefits Manager
Location Willow Grove, Pennsylvania, United States
Visa Sponsorship No

Job Description

Last Update: 1/07/23
HR Benefits Assistant Manager, Leave of Absence/Paid Time Off Programs
Job Type: Exempt
Pay: Salary
Benefits:

Benefits Available and vary per position and location.


Are you a real go-getter looking for an amazing opportunity with a nationwide full-service-utility contractor offering competitive wages and incredible benefits? Keep reading because this job might be for you!
Since 1928, Asplundh has been dedicated to safe, efficient, and innovative line clearance services for the utility industry. Reliable, uninterrupted power is an important service provided by the world's electrical utilities and Asplundh has the expertise to help keep the power flowing. Over the years, diversification has opened vegetation management services to other specialized markets such as municipalities, railroads, pipelines, helicopter vegetation services, and departments of transportation.
A family-owned and operated corporation headquartered near Philadelphia, Pennsylvania, Asplundh has grown to employ over 33,000 service professionals throughout the United States, Canada, Australia, and New Zealand.

Are you energized by driving improvement to the administration of processes? Do you have an eye for analyzing legal requirements to ensure compliance? Do you enjoy bringing clarity to complex situations? Due to continuous company growth and the ever-changing landscape of leave requirements in various states across the country we are looking to hire an Assistant Manager in our HR Benefits Department to oversee the Leave of Absence and Paid Time Off programs. The individual in this role will manage the time off and Leave of Absence programs and Family and Medical Leave Act administration for over 33,000 employees across the US. The successful candidate should have strong communication skills and knowledge of Federal, State, and Local leave laws.

Responsibilities:

Manage the day-to-day administration of Time Off and Leave of Absence programs of a multi-state employer which includes administration of Short-Term Disability, Long-Term Disability, FMLA, Paid Family and Medical Leave, Military, Paid Sick Leave, and Vacation programs while ensuring compliance with all state and federal laws.
Draft and/or recommend revisions to company and regional leave and paid time off policies to ensure compliance with federal, state, and local laws and regulations


Monitor Legislative updates for new state and local leave requirements to ensure compliance


Produce and manage reporting metrics and analytics for all leave cases and perform data reconciliation and audits to ensure accurate leave processing.


Provide Leave of Absence guidance and direction to employees, managers, HR and regional office contacts throughout the organization.


Work with ADA Coordinator to transition employees approaching end of leave periods to facilitate interactive discussions with employees
Work closely with HRIS team to ensure the appropriate set up of programs for sick and paid time off administration as well as ensuring leave approvals are accurately maintained in employee job records
Maintain confidential employee files and ensure HIPAA compliance.
Oversee team responsible for leave program administration and life insurance claim processing
Serve a key role in the potential migration to a new HCM solution and the successful handling of leave administration and paid time off programs
Performs other duties as assigned.


Requirements:

3- 5 years of experience in complex leaves management with a multi-state employer preferred.
Strong knowledge of FMLA, ADA, USERRA, HIPAA, and leave requirements of various states.
Strong analytical skills with the ability to work through processes, identify and implement process improvements and resolve complex situations
Strong communications skills and ability to build relationships with cross-functional teams, vendors, and partners
Proven team player with a positive attitude and willingness to go "above and beyond" to support key stakeholders.
Ability to adapt to a rapidly changing environment and be able to multi-task and drive multiple projects concurrently
Excellent organizational skills.
PeopleSoft experience a plus

Pre-Screen

Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

Travel Requirements
Able to travel with minimum notice via air, or via driving a personal vehicle in response to requests for benefit presentations and assistance at hiring meetings, acquisitions, etc.
Physical Requirements:

Rarely: walking, kneeling, squatting, crawling, seeing distant, climbing on/off truck, climbing, lifting over 10 lbs. to 50 lbs., depth perception, color vision, lifting, carrying, pushing, pulling, climbing ladders, balancing, lifting up to 10 lbs., lifting up to 50 lbs.
Occasionally: standing, stooping, body twisting, gripping, reaching, range of motion, climbing stairs.
Frequently: sitting, sense of touch, manual dexterity, speaking clearly, reading, hearing-speech range.
Constantly: seeing.

Safety
Due to the inherently dangerous nature of the industry and requirements to work with or around hazardous equipment, employees must have sufficient eyesight to judge distance/coordination of equipment and tools, be able to maintain attention and concentration for extended periods, be able to withstand exposure to all kinds of weather while completing work assignments, be able to wear personal protective equipment as necessary, be able to enter and exit a vehicle numerous times a day, have the endurance necessary to traverse various terrain, be capable of performing job duties throughout a standard 8- or 10-hour day, be able to communicate with others, read, write, and comprehend written/verbal job instructions and information, and communicate and handle conflict professionally.

Able to identify job site hazards.
Exhibits and carries out cognitive problem-solving skills.
Able to read, comprehend, and visualize job build and all prints.
Works near/around energized, hazardous parts and equipment.
Exposed to traffic.
Works around excessive noise from machines (bore drill, backhoe, trencher, mini excavator, bucket trucks, digger derricks, concrete saw, jackhammers).
May be exposed to hot and cold environments, poisonous plants or reptiles, and stinging insects.

About Us:
As a full-service utility contractor, Asplundh performs tree pruning and removals, right-of-way clearing and maintenance, vegetation management with herbicides, and emergency storm work and logistical support. Asplundh is the parent company of UtiliCon Solutions whose subsidiaries provide overhead and underground line construction, planning and design, meter reading and AMR/AMI installation, electrical testing, and street lighting/traffic signal services. Asplundh also operates Rotor Blade Airborne Utilities Management, overhead electric distribution, and transmission lines using MD 500 helicopters.
Individuals must be able to perform the essential functions of the position with or without reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-[Register to View] , ext. 1339.
An Equal Opportunity Employer.