This job is archived
Employee Relations Coordinator
Princeton, New Jersey, United States

Job Summary

Occupation Human Resources
Specialty Benefits Coordinator
Location 08901, New Brunswick, New Jersey, United States
Visa Sponsorship No

Job Description

Last Update: 1/11/24
Position Details

Position Information

Recruitment/Posting Title

Employee Relations Coordinator

Job Category

Staff & Executive - Administrative & Support


IPO-Strategic Services


The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Employee Relations Coordinator for the Division of Institutional Planning & Operations (IP&O). Reporting to a supervisor /manager within Employee Services, is responsible for administering complex HR functions, and act as liaison to Payroll & Timekeeping and OneSource for Leaves and Benefits.

Among the key duties of this position are the following:

Staff recruitment, benefits administration, payroll, RIAS/HCM administration, and administration of collective negotiations agreements and University policies, for a diverse staff of approximately 3,200 employees.
Assists with resolution of routine and non-routine issues that arise in the daily department HR operations. This requires an understanding of state and federal laws, University policies and procedures,.
Executes employment processes in a confidential manner to include background checks, physical exams, offer letters and onboarding.
Manages administration of the following systems: HRIS, Timekeeping, I-9 records, Rutgers Onboarding and Recruitment System (ROCS) and the Absence Reporting System (ARS) for the Institutional Planning & Operations division.

Position Status

Full Time

Hours Per Week

Daily Work Shift

Work Arrangement





Position Salary

Annual Minimum Salary


Annual Mid Range Salary


Annual Maximum Salary


Standard Hours


Union Description

Administrators Confidential

Payroll Designation



Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility



Minimum Education and Experience

Bachelors degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.


Use of personal vehicle in order to travel for business demands; a valid drivers license would be required for this position.

Required Knowledge, Skills, and Abilities

Good communication skills and computer literacy.
Excellent communication, organizational and interpersonal skills; commitment to excellent customer service and the ability to deal with a diverse staff and a wide variety of situations with discretion and confidentiality.

Preferred Qualifications

Experience with Timekeeping systems, Personnel Systems and Work Order Systems highly preferred.
Knowledge of state and federal laws pertaining to employment and employee benefits preferred as well as familiarity with union agreements.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Clean Driving Record

Posting Details

Posting Number


Posting Open Date


Special Instructions to Applicants

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Rutgers University - New Brunswick





Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidates offer of employment or disciplinary action up to and including termination.