This job is archived
Employment Coordinator
Princeton, New Jersey, United States

Job Summary

Occupation Human Resources
Specialty Benefits Coordinator
Location 08901, New Brunswick, New Jersey, United States
Visa Sponsorship No

Job Description

Last Update: 4/15/23
Position Details

Position Information

Recruitment/Posting Title

Employment Coordinator

Job Category

Staff & Executive - Human Resources


UHR- Talent Acquisition


Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jerseys preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a
top 100 best large employer in America,
Rutgers commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nations military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Human Resources (UHR) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Employment Coordinator for University Human Resources.

Among the key duties of this position are the following:

Provides guidance on faculty job postings processes via Applicant Tracking System; performs audits of faculty job postings.
Serves as the liaison between management, faculty-staff, and applicants regarding employment policies, practices, and procedures.
Provides guidance and direction to hiring managers and administrative staff in the handling of staffing transactions, including process and timing, documentation, approval, implementation and communication.
Performs duties as Background Investigation Coordinator under direct supervision, and is responsible for initiating and processing background investigations for faculty positions. Reviews background check results and notifies requester.
Serves as point of contact and researches system questions/issues, documents and determines solutions, and provides administrative support to the Talent Acquisition and Staffing team.
Provides customer service to job seekers via phone, and e-mail the employment process and system.
Strives to continuously offer excellence in service with the goal to make Rutgers University an employer of choice.
Participates in special projects as assigned.

Position Status

Full Time

Hours Per Week

Daily Work Shift

Work Arrangement





Position Salary

Annual Minimum Salary


Annual Mid Range Salary


Annual Maximum Salary


Standard Hours


Union Description

Administrators Confidential

Payroll Designation



Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility



Minimum Education and Experience

Bachelors degree or an equivalent combination of education and/or experience.
A minimum of two years of experience in human resource management.


Required Knowledge, Skills, and Abilities

Ability to work independently in a fast-paced, changing environment.
Overall problem-solving, decision-making, and time management skills.
Customer focused and team oriented.
Strong attention to detail.

Preferred Qualifications

Experience in talent acquisition, recruitment, staffing, onboarding, policy consultation and advisement, training, and compliance with applicable federal and state employment laws.
Bachelors Degree in Human Resources or related field.
Experience in higher education.
Experience in a labor environment.

Equipment Utilized

Proficiency in Microsoft Office suite. Ability to understand Applicant Tracking Systems.

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number


Posting Open Date


Special Instructions to Applicants

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Rutgers University - New Brunswick


New Brunswick



Location Details

New Brunswick, NJ 08901

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidates offer of employment or disciplinary action up to and including termination.