Business and Educational Programs Manager
Princeton, New Jersey, United States

Job Summary

Occupation Education and Training
Specialty Manager
Location 08542, Princeton, New Jersey, United States
Visa Sponsorship No

Job Description

Last Update: 4/15/23

The Business and Educational Programs Manager will provide high-level strategic management for the Bioengineering Initiative's administrative and discretionary funds, and core facility management. Reporting to the Assistant Director of Bioenginneering, this position will also manage a graduate/undergraduate administrator as our programs expand. This position will be responsible for formulating and disseminating financial guidelines to the department and ensuring policies are followed by faculty and staff. Oversees recharge center finances (Flow Cytometry/Cell Engineering, Clean Room, and Microscopy) to ensure compliance with policies set forth by the Costing and Analysis Office and federal guidelines for core facilities, as well as streamlining financial operations of these facilities to ensure most effective use of core facility budgets. Monitors revenue stream and makes recommendations based on surplus/deficit to Director and Assistant Director. Will advise Director and Assistant Director on strategic use of administrative and restricted funds and consults on allocation of annual departmental budget.

In addition to the financial aspect of the position, the Business and Educational Programs Manager will lead student-centered efforts and manage all aspects of student programming for Bioengineering, including the undergraduate and graduate student programs. This position will work closely with the Director of Graduate Studies to craft and execute cohesive policy on student advising, support and fund stewardship, admissions recruiting, enrollment processes, and required academic completions. Manage and process all professional research staff and visiting faculty appointments and assist the assistant director with other department-wide responsibilities.

Job Duties & Responsibilities:

Finance: Will be responsible for departmental operating budget (fund A0001), endowed and gifts/term discretionary funds. Prepare financial reports, budget projections and track departmental financial commitments. Implement changes in policies/procedures/processes pertaining to all financial/purchasing matters (i.e. expense policies, travel policies, Dean of the Faculty financial policies, PRIME processes, etc.) Ensure compliance with intended purpose for endowed funds as indicated in deed of gift. Responsible for disseminating policy/regulation changes to faculty, students, research and administrative staff, and ensuring these guidelines are followed. Establish and monitor faculty start up accounts. Oversee financial operations of seven core facilities, by providing analysis/forecasting for core instrument usage and expenses, including formulation of rates and break-even analysis to recommend billing targets. Devise complex funding strategies to maximize value of collected user fees, such as developing plans to fund future instrumentation purchases via amortization. Have approval or managerial oversight over all financial transactions for the Department, including purchase orders, Concur expenses, non-PO payment requests, other DOF reimbursements related to faculty recruiting/hiring, journal entries, honoraria for seminars/visitors, etc.

Educational Programs: Partner with the Director of Graduate Studies to develop policy and programming strategies for the Graduate and Undergraduate Programs. Advises faculty on university policy, academic affairs, student life, and financial support. Leads student life and academic counseling with sound judgment on policy and discretion with sensitive information. Understands FERPA and the University Records Management Policy. Develops and distributes communication on the academic and financial requirements and policies of the bioengineering doctoral program, non-degree programs, and the Graduate School. Serves as liaison for the DGS and Graduate School, including the preparation of policy proposals and external communications. Handles all graduate enrollment procedures and summer undergraduate program. Manages scheduling, event coordination, and on-the-ground coverage for programming and academic milestone completions for graduate students including: placement exams, orientation, re-enrollment, generals exams, prospective student visit weekends, and on-boarding.

Personnel: Manage and process all professional research staff and visiting faculty appointments and assist the assistant director with other department-wide responsibilities. He or she will also: serve as liaison to the Office of the Dean of the Faculty, Visa Services and other campus offices; provide administrative support and guidelines for all new faculty, research staff and visitors to the department; oversee student and casual hourly hiring, process time collection approvals and manage confidential personnel data.

BioE Administration and Events: Responsible for all administrative support duties required for operation of PBI, to include scheduling and organization of meetings, making researcher and guest travel arrangements, processing reimbursement requests, and making space reservations. This position is also responsible for planning and execution of all initiative events, such as faculty retreat, research, recruitment, wintersession, educational and community building in nature.


Essential requirements:

Bachelor's degree and 5+ years of related experience.
Works as part of a team, resolving any issues that may jeopardize team success.
Excellent organizational and interpersonal skills, as well as written and verbal communications skills.
Ability to interact seamlessly and with diplomacy and tact at all levels of the University.
Ability to exercise independent judgment to plan and prioritize diverse workload, meet frequent deadlines, take initiative, and function autonomously.
Excellent data gathering and analysis skills, ability to creatively solve problems and formulate/implement process improvements.
Ability to manage multiple priorities in a fast paced, changing environment.
Must maintain discretion and strict confidentiality of personnel and salary information.
Financial management and supervision experience.
Customer service and detail-oriented; pro-active approach.
Strong problem-solving skills and attention to detail.
Proficient in Microsoft Office products, especially Excel and Word. Excellent computational


Must possess organizational savvy and ability to understand when priorities must change to achieve departmental goals.
Comfort with change management.

PREFERRED Knowledge, Skills, Abilities, Experience, and Other Education

Masters Degree (MBA) preferred.
Experience managing and administering sponsored research in a higher education environment.
Experience with University Systems and Software including PeopleSoft, Prime Financials, COEUS/ERA, Labor Accounting and the Information Warehouse.
Familiarity with Princeton's administrative procedures and policies.
Familiarity with principles of accounting, and federal Uniform Guidance.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
Standard Weekly Hours: 36.25 Eligible for Overtime: No Benefits Eligible: Yes Probationary Period: 180 days Essential Services Personnel (see policy for detail): No Physical Capacity Exam Required: No Valid Drivers License Required: No Experience Level: Mid-Senior Level : #LI-JE1