Administrative Assistant to the Dean of Faculty & Academics
Contact Details:
Hiring Organization
Princeton, New Jersey, United States
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Job Summary
Occupation
Education and Training
Specialty
Adult Education
Salary
38,000
– 42,000
yearly
Location
Newark, New Jersey, United States
Visa Sponsorship
No
Job Description
Job description
Last Update: 11/23/25
Unit Job Status FLSA Position Information Position Title Administrative Assistant to the Dean of Faculty & Academics Reports To Faculty Discipline N/A - Not Applicable Faculty is eligible for Tenure Track? Funding Source Functions And Responsibilities Job Summary Under the supervision of the Dean of Faculty & Academics or designee, the Administrative Assistant is responsible for performing responsibilities and support activities related to the office functions of the Dean. Please Note: Essex County College does not provide visa sponsorship of any kind. Candidates must be authorized to work in the United States at the time of application and throughout the duration of employment. Compensation & Benefits This position offers a competitive starting salary of $38,000 - $42,000, along with a comprehensive benefits package, which includes: Health, dental, and vision insurance Paid vacation, sick leave, and holidays Pension and retirement plans Tuition waiver programs Opportunities for professional development Join a collaborative, mission-driven college community dedicated to student success and academic excellence. Supervisory Role Oral and written instructions are received from the Dean of Faculty & Academics or designee. The Administrative Assistant may supervise support staff and student workers. Duties & Responsibilities Handle routine office functions, including the appointment and admission of visitors, telephone coverage, ordering supplies, and referring inquiries to the appropriate areas. Assist with the data processing, record maintenance, and related activities associated with the Banner system. Complete moderately complex and routine word-processing and transcription duties. Independently compose memoranda, correspondence, and other required communications. Address students' inquiries and provide assistance with problems. Prepare, process, and file personnel action request forms, purchase orders, supply requisitions, pay forms, and related documents. Assist with operational and administrative details inclusive of workshops and special activities implementation. Maintain and update an effective record retrieval system. Respond to correspondence from other institutions requesting information on former Essex County College students. Prepare official reports and program-related information to be sent to the commission on Higher Education. Provide assistance with workshops and special activities. Arrange and coordinate required services from other college areas including, but not limited to, Printshop, MPT, mail/shipping and receiving, etc. Maintain strict confidentiality and security of staff and student records. Prepare routine, special, and ancillary reports as required. Perform other related duties as required. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall: Use strength to lift items needed to perform the functions of the job. Sit, stand and walk/move from place to place for required periods of time. Move between buildings. Speak and hear, communicate using telephone and/or walkie talkie. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision. Communicate effectively in English, using proper grammar and vocabulary. Reach with hands and arms and use hands and fingers to handle objects and operate tools, including but not limited to, computers, keyboards, telephones, calculators, and controls. Bend, twist, climb, push, pull, and lift. Additional Requirements Minimum Qualifications Experience (number Of Years), Knowledge And/or Abilities Associate's degree. Working knowledge of computer software applications, preferably the Microsoft Office suite of applications. Demonstrated knowledge of the English language. Demonstrated ability to work under pressure, prioritize assignments, and to exercise good judgment at all times. Excellent interpersonal skills. Ability to communicate effectively, orally and in writing. Ability to work in a multi-cultural environment. Education Requirements Associate's Degree Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.) Preferred Qualifications Experience (number of years), Knowledge and/or Abilities Bachelor's degree. Ability to deal with the public and institutional staff. One or more years of experience in secretarial, clerical, or office management. Education Requirements Bachelor's Degree Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.) Posting Details Posting Information Open Date 10/02/2025 Open Until Filled No Close Date Special Instructions Summary Equal Employment Opportunity Statement Essex County College is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.