Unit Secretary
Princeton, New Jersey, United States

Job Summary

Occupation Clerical and Administrative
Specialty Secretary
Location 08534, Pennington, New Jersey, United States
Visa Sponsorship No

Job Description

Last Update: 1/11/24

Position #: 8971

Handles, but limited to, a variety of secretarial, Clerical and Administrative, receptionist, and or general office duties within a department or nursing unit to ensure smooth flow of information, documentation, and materials. Greets visitors, maintains files and records, expedites purchase and service orders and prepares related documents. Prepares, complies and maintains patient records. Performs a variety of Clerical and Administrative activities to support efficient department operations. Provides prompt, efficient reception support for the unit.


Transcribes physicians' orders accurately and in a timely manner.
Generates and maintains tools necessary for patient care (Kardex, MAR, Nursing Flowsheets, and other treatment sheets).
Creates, maintains, and terminates patient charts in compliance with Medical Records guidelines. Obtains and files test results, lab reports, and treatments in charts. Ensures the integrity of the medical record, including patient identification on all chart forms. Maintains chart forms in correct placement in the chart behind the correct chart tab. Guarantees that all chart documents are placed in the chart in preparation for transfer or discharge. Returns old records to medical record department upon discharge. Sends thinned charts to new unit upon transfer or discharge.
Maintains patient census and status boards, log books, and computer databases, ensuring that date and records are current and accurate.
Copies records and other information as needed.
Ensures unit is appropriately supplied with the necessary forms and supplies on order for unit to run smoothly. Expedites the delivery of materials and supplies by preparing orders, tracking the processing of paperwork, and following up with the appropriate parties on a timely basis.
Prepares unit charges as appropriate for specific unit needs. Performs other duties as assigned; willingness to adapt to changing department demands.
Answers and places telephone calls timely. Takes accurate and complete messages. Pages personnel, other departments, and physicians, as needed on a timely basis.
Facilitates the movement of patients into and out of the unit and keeps the Charge nurse informed of patients to be discharged or transferred. Coordinates with patient transport and admission personnel regarding admissions and transfers as needed.
Provides non-clinical information (e.g. directions to a department, location of a patient's room, identification of assigned nurse) to patients, family members, visitors, staff and physicians.
Monitors communication in the nursing station to protect patient confidentiality.
Schedules timely diagnostic tests and lab work as prescribed by nursing and medical staff.
Assists in answering call bells and communicating specific patient needs to staff efficiently.
Handles medication deliveries from Pharmacy and places medications in appropriate medication storage area.


High school diploma or GED.
One year of experience or training in a secretarial role or currently enrolled in an accredited nursing school or medical professional healthcare program.
English speaking skills. Basic organizational and reception skills.
Knowledge of medical terminology. Transcription skills.
Customer focused.

Frequent physical demands include: Sitting, Standing, Walking, Carry objects, Push/Pull, Twisting, Bending, Reaching forward, Reaching overhead, Wrist position deviation, Pinching/fine motor activities, Keyboard use/repetitive motion

Occasional physical demands include: Climbing (e.g., stairs or ladders), Squat/kneel/crawl

Continuous physical demands include: Talk or Hear

Lifting Floor to Waist 35 lbs. Lifting Waist Level and Above 35 lbs.

Sensory Requirements include: Very Accurate 20/40, Near Vision, Very Accurate 20/40, Far Vision, Color Discrimination, Accurate Depth Perception, Accurate Hearing
Our Network:

Offers are contingent upon successful completion of our onboarding process and pre-employment physical. Capital Health will require all applicants (including contractors, travelers and consultants) to have an annual flu vaccine and to have a completed COVID-19 vaccine prior to start date, with the exception of individuals with medical and religious exemptions.

"Company will never ask candidates for social security numbers or date of birth during application phase. If you are asked for this information online, you may be a target for identity theft."