This job is archived
Secretary - Floater
Princeton, New Jersey, United States
Job Summary
Occupation
Clerical and Administrative
Specialty
Secretary
Location
08648, Lawrence Township, New Jersey, United States
Visa Sponsorship
No
Job Description
Last Update:
4/15/23
Schedule: Monday- Friday 8:30am-5:00pm; 9:00am-5:30pm
Responsibilities and Duties
Assignments may be short term or longer term and flexibility with responsibilities are a must. Floaters will be responsible for legal support duties including:
Perform general administration and secretarial tasks such as typing, preparing, editing, and proofreading documents.
Perform Client intakes.
Organize and maintain attorney calendars, including travel. Scheduling meetings and conferences.
Assist with trial preparation, including exhibits, charts, graphs and visual aids.
Coordinate reimbursements for memberships, travel, conferences, and meetings.
Prepare and submit expense reports.
Act as back up to legal secretaries, reception to support clients, attorneys, and paralegals with overflow work. This may include:
Gathering medical records
Preparation of pleadings
Discovery demands
Discovery responses and motions
Answering phones in a courteous and professional manner.
Open New Matters
Maintain attorney files.
Scheduling meetings and conference calls.
Scanning documents.
Managing calendars and contacts.
Send out FedEx and mailings.
Additionally:
Applicants will also be required to provide receptionist and switchboard relief.
Scheduling and booking conference rooms; serving as a backup receptionist.
Support Special projects Administrative support.
Benefits
Stark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including traditional major medical and hospitalization coverage, a prescription plan, a dental plan, a vision plan, life insurance, accidental death and dismemberment coverage, a profit sharing, and a 401(k) plan, paid vacation, and paid holidays.
Equal Opportunity Employer
Stark & Starks policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicants or staff members race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also our policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic.
Mansfield Rule
As part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers Stark & Stark is participating in Diversity Labs Midsize Mansfield Rule initiative. The Mansfield Rule is named for Arabella Mansfield, the first woman admitted to practice law in the United States. It measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles.
Under this initiative, we strive for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ+ attorneys. The Mansfield Rule initiative also includes a commitment by Stark & Stark to be transparent in our internal governance, particularly with our selection guidelines and job descriptions for firm management roles and committees.
Responsibilities and Duties
Assignments may be short term or longer term and flexibility with responsibilities are a must. Floaters will be responsible for legal support duties including:
Perform general administration and secretarial tasks such as typing, preparing, editing, and proofreading documents.
Perform Client intakes.
Organize and maintain attorney calendars, including travel. Scheduling meetings and conferences.
Assist with trial preparation, including exhibits, charts, graphs and visual aids.
Coordinate reimbursements for memberships, travel, conferences, and meetings.
Prepare and submit expense reports.
Act as back up to legal secretaries, reception to support clients, attorneys, and paralegals with overflow work. This may include:
Gathering medical records
Preparation of pleadings
Discovery demands
Discovery responses and motions
Answering phones in a courteous and professional manner.
Open New Matters
Maintain attorney files.
Scheduling meetings and conference calls.
Scanning documents.
Managing calendars and contacts.
Send out FedEx and mailings.
Additionally:
Applicants will also be required to provide receptionist and switchboard relief.
Scheduling and booking conference rooms; serving as a backup receptionist.
Support Special projects Administrative support.
Benefits
Stark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including traditional major medical and hospitalization coverage, a prescription plan, a dental plan, a vision plan, life insurance, accidental death and dismemberment coverage, a profit sharing, and a 401(k) plan, paid vacation, and paid holidays.
Equal Opportunity Employer
Stark & Starks policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicants or staff members race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also our policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic.
Mansfield Rule
As part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers Stark & Stark is participating in Diversity Labs Midsize Mansfield Rule initiative. The Mansfield Rule is named for Arabella Mansfield, the first woman admitted to practice law in the United States. It measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles.
Under this initiative, we strive for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ+ attorneys. The Mansfield Rule initiative also includes a commitment by Stark & Stark to be transparent in our internal governance, particularly with our selection guidelines and job descriptions for firm management roles and committees.