The Office Administrator will provide Clerical and Administrative and administrative support to the management staff of the Office of Business Engagement (OBE). The primary responsibilities will be centered around performing programmatic administrative and Clerical and Administrative functions in support of the primary mission of the office of business engagement. This includes, but is not limited to, computer data entry, bookkeeping, database management, calendar management, answering the phone, responding to office inquiries, and overseeing office organizational needs. In support of the mission of the organization, an office administrator will be expected to conduct business outreach, office maintenance, special event programming, and broad facilitation of government activities and functions.
Provide administrative and Clerical and Administrative support to the Office of Business Engagement
Routinely maintain office administrative systems
Manage and coordinate activities for the Director of OBE and Division Heads including daily calendar management, travel coordination, and external engagements
Prepare reports, proposals, and presentations as requested by senior government officials
Maintain office procedures by coordinating internal and external correspondence, designing organizational systems, and approving administrative functions.
Define and implement procedural systems for retrieval, disposal, and transfer of confidential records
Review and analyze special reports, summarize key information, and identify trends as requested by senior government officials
Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions
Working within and between county service teams to advance county-wide strategic goals and objectives related to business engagement and economic development
Other duties as assigned
Key Competencies Desired:
Planning, organizing, prioritizing, problem-solving, information gathering and monitoring, flexibility, adaptability, teamwork, customer service orientation
Excellent knowledge of Microsoft Office Suite and CRM platforms
BSc/BA in a Business Discipline or related field highly preferred
1-3 years of Office Administration or Clerical and Administrative Experience required