Administrative Specialist 2 - Trial Court Administrator's Office - Burlington Vicinage
Princeton, New Jersey, United States

Job Summary

Occupation Clerical and Administrative
Specialty Office
Location Mount Holly, New Jersey, United States
Visa Sponsorship No

Job Description

Last Update: 1/07/23
Description





When you come to work for New Jersey Judiciary, you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the publics trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.



SALARY:
The salary range for this position is $48,134.11 to $78,859.72 for Schedule A, and $48,134.11 to $74,916.73 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.
Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.



The Judiciary offers a strong opportunity for growth.

The New Jersey Judiciary, Burlington Vicinage, is seeking a highly motivated individual with excellent customer service, interpersonal, organizational awareness, and technical skills to join the Trial Court Administrator's Office. The selected candidate will provide administrative support to the Trial Court Administrator (TCA), including handling correspondence and mailings, composing routine and non-routine correspondence, routing telephone calls and customers, preparing and processing travel vouchers, ordering and processing office supplies, preparing meeting summaries, establishing and maintaining a filing system, creating and maintaining charts and spreadsheets, searching files, reports, or other documents for information, maintain confidentiality, calendar maintenance, coordination of speaking engagements, seminars, travel, and other activities.
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.




Example of Duties




Draft correspondence, reports, policies, and protocols
Develop professional-level presentations, reports, manuals, guides, audio-visual aids, PowerPoint presentations and other materials as requested
Compile statistical data on workload volume, backlog, expenditures, personnel actions, equipment or attendance
Provide quality customer service to court users and/or internal customers by answering questions, explaining Judiciary policies and procedures, and resolving issues
Assemble workflow procedures
Recommend improvements in work processes and administrative practices
Advise on deadlines and make recommendations
Provide training and/or cross-training for co-workers as needed
Assist staff and provide recommendations with work in progress as needed
Provide back-up coverage and extensive customer service for the Court User Resource Center and Assignment Judge chambers
Assist with planning and implementing projects or special programs
Perform other related duties as assigned




Qualifications



Graduation from an accredited college or university with a bachelor's degree.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree.
Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html)



Supplemental Information






Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.


Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.


Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.


Residency Law: Pursuant to N.J.S.A. 52:14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey.


HOW TO APPLY:


The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.

The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.



The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice

NeoGov applicant support at 1-[Register to View] (toll free call)
Monday through Friday, 8:00 AM to 5:00 PM Pacific Standard Time (PST)