Office Assistant
Princeton, New Jersey, United States

Job Summary

Occupation Clerical and Administrative
Specialty Office Assistant
Location 08901, New Brunswick, New Jersey, United States
Visa Sponsorship No

Job Description

Last Update: 1/11/24
Position Details

Position Information

Recruitment/Posting Title

Office Assistant

Posting Number



BSPPP-Voorhees Transport Ctr


Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jerseys preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes list of Americas Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publications 2023 list. Rutgers commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nations military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Office Assistant for the Voorhees Transportation Center. This position will help support business functions to meet increased demands and help with backlog due to multiple resignations.

Among the key duties of the position are the following:

Processes hourly student new hires, hourly timesheet entry.
Processes Purchase order & expense report processing.
Performs other miscellaneous administration tasks as needed.

Position Status

Part Time

Hours Per Week


Daily Work Shift


Work Arrangement



Position Salary


Payroll Designation


Terms of Appointment

Temporary Staff Appointment - Salaried 12 Month


Minimum Education and Experience

High School diploma or equivalent, and/or up to 4 years of relevant office, Clerical and Administrative, bookkeeping, library assistant or related experience depending on the duties to be performed.


Preferred Qualifications

Required Knowledge, Skills, and Abilities

Will train a motivated novice.
Must be detail-oriented and computer literate with demonstrable expertise in Excel and trainable in database functions.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Open Date


Posting Close Date


Open Until Filled


Special Instructions to Applicants

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Downtown New Brunswick


New Brunswick



Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidates offer of employment or disciplinary action up to and including termination.