Executive Assistant
Princeton, New Jersey, United States

Job Summary

Occupation Clerical and Administrative
Specialty Executive Assistant
Location 08901, New Brunswick, New Jersey, United States
Visa Sponsorship No

Job Description

Last Update: 1/11/24
Position Details

Position Information

Recruitment/Posting Title

Executive Assistant

Posting Number



BSPPP - Dean's Office


The Bloustein School seeks to improve our increasingly urbanized and interconnected world by exploring planning approaches and public policy solutions that are healthier, greener, fairer, and generate greater prosperity than do current practices. It pursues equitable and efficient solutions to public problems at multiple levels from the global to the local and emphasizes the professional perspectives of urban planning, public policy, and public health. Within each of these domains, the school advances its aspiration to be a global leader in teaching, research, and service by engaging societys challenges with focused programs that align current strengths with emerging needs. Its mission includes:

Solving public problems through constructive engagement of governmental, private, and non-profit actors;
Addressing the challenge of urbanization in its various global manifestations;
Serving New Jerseys need for a rigorous and engaging public policy forum; and
Preparing students for rewarding professional careers in public service. For more information please visit: https://bloustein.rutgers.edu.

Posting Summary

Rutgers, The State University of New Jersey is seeking a part-time Executive Assistant to the Dean of the Edward J. Bloustein School of Planning and Public Policy. This position will to serve as the essential liaison between the dean, staff, faculty and students within the school, volunteers, and central offices within the university as well as to external entities and stakeholders.

Among the key duties of the position are the following:

Coordinates and oversees the Deans day-to-day planning and realization of the tasks at hand, coordinating long-range goals, and anticipating/managing change.
Manages Deans calendars, meetings, and Transportation and Logistics, and serves as the first line for routine requests and communications.

Position Status

Part Time

Hours Per Week


Daily Work Shift

Work Arrangement



Position Salary


Payroll Designation


Terms of Appointment

Temporary Staff Appointment - Salaried 12 Month


Minimum Education and Experience

Requires a Bachelors degree in a related field, or an equivalent combination of education and/or experience.
A minimum of two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.


Preferred Qualifications

Three to five years of administrative management experience preferably in an academic setting.
Exceptional interpersonal and written/oral communication skills.
Ability to work in a collaborative team environment.

Required Knowledge, Skills, and Abilities

Confidentiality and discretion are essential.
Must have knowledge of systems associated with scheduling and planning and/or the ability to learn quickly.
Must have proven written and oral communication skills and manage multiple tasks simultaneously.

Equipment Utilized

Microsoft Office Suite including Microsoft Outlook

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Open Date


Posting Close Date


Open Until Filled


Special Instructions to Applicants

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Downtown New Brunswick


New Brunswick



Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidates offer of employment or disciplinary action up to and including termination.