Executive Associate II
Princeton, New Jersey, United States

Job Summary

Occupation Clerical and Administrative
Specialty Executive Assistant
Location Princeton, New Jersey, United States
Visa Sponsorship No

Job Description

Last Update: 1/11/24
Working with Us Challenging. Meaningful. Life-changing. Those arent words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. Youll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us

This position will support the VP of Commercialization within Strategic Sourcing & Procurement (SS&P) as well as other key needs in support of the SS&P Senior Leadership Teams within Strategy and Business Excellence. This position will also have the potential to support select team members within these groups.

Major Responsibilities and Accountabilities:

Coordinating calendars and meetings of supported Executives and teams (where applicable), including supporting prioritization of meetings and enabling VP to maximize productivity.
Facilitating travel and Time and Expense activities via Concur. Organizing team events- quarterly connections, days of caring, birthday/ work anniversaries including room reservations, catering, and audio/visual requirements.
Facilitating organization of team meetings, town halls, LTs, etc. with scheduling rooms, requesting topics in collaboration with the leader, collating content, ensuring review, presenting in room and via MS Teams, taking notes and following up.
Coordinating site visits and agenda preparation. Independently organizing multiple processes, procedures, or programs in support of business needs.
Creating/leveraging template for simple communications and sends to org. Prioritizing activities and acting based on an understanding of leadership dynamics, department needs, and BMS business strategy.
Effectively executing BMS people processes and reporting, with use of various systems such as Workday.
Supporting other SS&P Leaders when their Executive Associates are unavailable & actively coordinating with other SS&P and GBO Executive Associates.
Updating organization chart monthly. Managing the MS Teams site for general team and LT including posting content, ensure user access, posting general announcements, etc.
Processing contracts and SOWs through iCertis, SAP and Buy@BMS

Minimum Requirements

Minimum of a High School diploma; BS degree is preferred
Track record of success supporting executives, in delivering results within a fast-paced, complex, highly evolving team within a large global organization.
Ability to support leaders who are in multiple BMS locations & can navigate matrix organizations to help the team achieve objectives.
Must have excellent verbal and written communication skills & be well organized and able to establish office systems and processes.
Must have ability to handle multiple projects, prioritize competing demands and requests by taking initiative to adjust or change priorities and must be able to work independently.
Microsoft Office Skills Must be proficient in all Microsoft Office Suite tools & programs
BMS systems and software Strong understanding of Concur, SAP, myBMS, Workday, Bravo, and SharePoint.

If you come across a role that intrigues you but doesnt perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as Transforming patients lives through science , every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol Physical presence at the BMS worksite or physical presence in the field is a necessary job function of this role, which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and it enhances the Company culture.

COVID-19 Information To protect the safety of our workforce, customers, patients and communities, the policy of the Company requires all employees and workers in the U.S. and Puerto Rico to be fully vaccinated against COVID-19, unless they have received an exception based on an approved request for a medical or religious reasonable accommodation. Therefore, all BMS applicants seeking a role located in the U.S. and Puerto Rico must confirm that they have already received or are willing to receive the full COVID-19 vaccination by their start date as a qualification of the role and condition of employment. This requirement is subject to state and local law restrictions and may not be applicable to employees working in certain jurisdictions such as Montana. This requirement is also subject to discussions with collective bargaining representatives in the U.S.

BMS is dedicated to ensuring that people with disabilities can perform complex functions through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.