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(Archived) Administrative Analyst 4, Procurement

Last Updated: 9/04/22

Job Description

HR-96 (12/19)

Posting # 2021-028 Issue Date 2/10/2021 Closing Date 2/24/2021
Title Administrative Analyst 4, Procurement

Range/Title Code

Salary 78,796.60 - 112,372.72
Unit Scope Statewide - NJ Career

Location Trenton, NJ - Division

of Finance and Accounting
Workweek NL # Vacancies 1

Job Description

The Department of Labor and Workforce Development (DOL) provides many benefits to employees to acknowledge and value

their contribution. Statewide benefits include health insurance, pension, Flexible Spending Accounts (FSA)/Health Savings

Accounts (HSA), life insurance, deferred compensation and more. The DOL also provides tuition reimbursement (after nine

months of employment), Alternate Workweek Program (determined by division), Work From Home Program (determined by

division), and employee training.

Under the direction of the Assistant Director of Procurement, in the Department of Labor and Workforce Development, the

Administrative Analyst 4, Procurement (AA4) is responsible for the procurement of all IT hardware, software and related services

for each Division within the Department of Labor (DOL). Duties include supervising staff of buyers within the IT procurement

area, working closely with the IT Buyers, reviewing and approving all IT Purchase Orders up to 1000. The AA4 also assists

business areas/agencies within DOL with crafting RFPs and RFQs related to IT procurements, as well as other needed non-IT

services. These procurements are necessary to achieve the functions and tasks of each Division/Business Area, who in turn can

provide services to the residents of NJ. The AA4 works closely with the Office of Information Technology as well as DOL's

Division of IT in determining the best method of procuring its Information Technology needs. The AA4 supervises the

procurement process for all hardware and software maintenance agreements to assure each are procured accurately and in a timely

manner in order to meet the needs of each business area. The AA4 position will supervise three Buyers within the Procurement


Civil Service Commission Requirements (Education/Experience/Licenses)

Open statewide to NJ career service employees who have one year of continuous permanent service in any competitive

title and who meet the open competitive requirements listed below:

NOTE: Preference will be given to candidates who have a minimum of one-year experience and in-depth knowledge of

procuring from the States IT Hardware Contract and Software Contract, and compiling forms for Software Contract

Custom Agreements. Candidates must also have excellent writing skills and experience with writing IT RFPs and/or RFQs

for IT projects. Excellent communication skills are preferred.
EDUCATION: Graduation from an accredited college or university with a Bachelors degree.
EXPERIENCE: Four (4) years' experience in the procurement/purchasing process through the competitive bidding process for a

large public or private organization.
RESUME NOTE: Eligibility determinations will be based only upon information presented on the resume along with other

supporting documents. Applicants who possess a degree from a college or university outside the United States must provide an

evaluation of the transcripts from a recognized evaluation service at the time of submission. Failure to do so may result in your

NOTE: Applicants who do not possess the required education may substitute additional experience as indicated on a year for year

basis with thirty (30) semester credit hours being equal to one (1) year of experience.
NOTE: A Master's degree in Business Administration, Public Administration, Economics, Finance or Accounting may be

substituted for one (1) year of experience.
TO APPLY for this Position
If you qualify and would like to be considered, submit a letter of interest and your resume (including daytime phone

number and email address) to the person and email address listed below. You must submit your response by the closing date

shown above and include the posting number.

Human Capital Strategies - Recruitment Unit

*Subject line must specify complete job posting number
This is not a promotional announcement for a Civil Service Examination.
This posting may result in personnel actions which will require final approval by the Department of Labor and Workforce

and the Civil Service Commission in accordance with Civil Service Commission rules and regulations.
Job Posting Authorized by Tennille R. McCoy, Assistant Commissioner, Division of Human Capital Strategies
Newly hired employees must agree to a thorough background check that may include fingerprinting.
Any appointments made from postings which involve movement between unit scopes, may result in a forfeiture of rights to
any promotional list in a former

unit scope.
As of September 2010, in accordance with N.J.S.A. 52:14-7, the New Jersey First Act, all new employees must reside in
the State of New Jersey, unless exempted under the law. If you do not live in New Jersey, you have one year after you begin

employment to relocate your residence to New Jersey, or to secure

an exemption.

The New Jersey Department of Labor and Workforce Development is an Equal Opportunity/Affirmative Action Employer.

New Jersey Department of Labor and Workforce Development
In accordance with the Uniform Ethics Code adopted by the NJ State Ethics Commission and the State Policy

Prohibiting Discrimination in the Workplace, the New Jersey Department of Labor and Workforce Development

(NJ DOL) requires the disclosure of all relatives, consensual personal relationships, and cohabitants. No NJ DOL

employee may supervise or exercise any authority with regard to personnel actions involving their relative, anyone

with whom there is a consensual personal relationship, or anyone with whom they cohabit.
Relative means an individuals spouse/domestic partner/civil union partner1 or the individual or spouses/domestic

partners/civil union partners parent, child, brother, sister, aunt, uncle, niece, nephew, cousin, grandparent,

grandchild, son-in-law, daughter-in-law, stepparent, stepchild, stepbrother, stepsister, half-brother or half-sister,

whether the relative is related to the individual or the individuals spouse/domestic partner/civil union partner by

blood, marriage or adoption.
Consensual personal relationship means marriage, engagement, dating or other ongoing romantic or sexual

Cohabitant means non-related persons who share a household under circumstances where there is financial

The New Jersey Department of Labor and Workforce Development requires the disclosure of all relatives and

consensual personal relationships to be promptly reported directly to the Division of Human Capital Strategies

(HCS) - Directors Office. Confidentiality shall be maintained to the extent possible and practicable. This

information may be shared with NJ DOLs Equal Employment Opportunity Office and/or the NJ DOL Ethics

Office as deemed necessary. Upon receiving notice of the relationship, HCS may address any situation as necessary

in consultation with the EEO Office and/or the Ethics Officer. This may include, but is not limited to, the changing

of reporting relationships or transferring any of the employees involved. Failure to provide notification to HCS may

result in discipline up to and including termination and the denial of legal representation and indemnification by the

State in the event that a lawsuit is filed having a connection with a personal relationship. Employees are under a

continuing obligation to promptly report personal relationships that develop during the course of their employment.

I DO NOT have a relative or a consensual personal relationship, as defined above, with anyone working for the

New Jersey Department of Labor and Workforce Development.

I DO have a relative or a consensual personal relationship, as defined above, with anyone working for the New

Jersey Department of Labor and Workforce Development identified as follows:

Name Relationship Division and Work Location

Do you need more space for disclosure? Yes No If YES, continue writing on the back of this form.

I certify that the information on this form to the best of my knowledge and belief is true, complete and accurate. I

understand that any misleading or incorrect information, willful misstatement, or omission of a material fact, may

be just cause for disciplinary action up to and including termination. I understand my obligation to promptly report

personal relationships that develop during the course of my employment.
1 Domestic Partner as defined in NJSA 26:8A-1 et. seq. and Civil Union status as defined in NJSA 37:1-28 et. seq.

Company Details

Princeton, New Jersey, United States
Mercer County Works is the fastest growing, hyper-local job engine committed to diversity, equity and inclusion (DE&I) as well as workforce re-entry programs.  At Mercer County Works, we help people get jobs through a dedicated job engine for Mercer County (NJ) and its surrounding areas.  How do we accomplish this?  Whether you are looking to build your professional profile (job...