Posting # 2021-028 Issue Date 2/10/2021 Closing Date 2/24/2021
Title Administrative Analyst 4, Procurement
Salary 78,796.60 - 112,372.72
Unit Scope Statewide - NJ Career
Location Trenton, NJ - Division
of Finance and Accounting
Workweek NL # Vacancies 1
The Department of Labor and Workforce Development (DOL) provides many benefits to employees to acknowledge and value
their contribution. Statewide benefits include health insurance, pension, Flexible Spending Accounts (FSA)/Health Savings
Accounts (HSA), life insurance, deferred compensation and more. The DOL also provides tuition reimbursement (after nine
months of employment), Alternate Workweek Program (determined by division), Work From Home Program (determined by
division), and employee training.
Under the direction of the Assistant Director of Procurement, in the Department of Labor and Workforce Development, the
Administrative Analyst 4, Procurement (AA4) is responsible for the procurement of all IT hardware, software and related services
for each Division within the Department of Labor (DOL). Duties include supervising staff of buyers within the IT procurement
area, working closely with the IT Buyers, reviewing and approving all IT Purchase Orders up to 1000. The AA4 also assists
business areas/agencies within DOL with crafting RFPs and RFQs related to IT procurements, as well as other needed non-IT
services. These procurements are necessary to achieve the functions and tasks of each Division/Business Area, who in turn can
provide services to the residents of NJ. The AA4 works closely with the Office of Information Technology as well as DOL's
Division of IT in determining the best method of procuring its Information Technology needs. The AA4 supervises the
procurement process for all hardware and software maintenance agreements to assure each are procured accurately and in a timely
manner in order to meet the needs of each business area. The AA4 position will supervise three Buyers within the Procurement
Civil Service Commission Requirements (Education/Experience/Licenses)
Open statewide to NJ career service employees who have one year of continuous permanent service in any competitive
title and who meet the open competitive requirements listed below:
NOTE: Preference will be given to candidates who have a minimum of one-year experience and in-depth knowledge of
procuring from the States IT Hardware Contract and Software Contract, and compiling forms for Software Contract
Custom Agreements. Candidates must also have excellent writing skills and experience with writing IT RFPs and/or RFQs
for IT projects. Excellent communication skills are preferred.
EDUCATION: Graduation from an accredited college or university with a Bachelors degree.
EXPERIENCE: Four (4) years' experience in the procurement/purchasing process through the competitive bidding process for a
large public or private organization.
RESUME NOTE: Eligibility determinations will be based only upon information presented on the resume along with other
supporting documents. Applicants who possess a degree from a college or university outside the United States must provide an
evaluation of the transcripts from a recognized evaluation service at the time of submission. Failure to do so may result in your
NOTE: Applicants who do not possess the required education may substitute additional experience as indicated on a year for year
basis with thirty (30) semester credit hours being equal to one (1) year of experience.
NOTE: A Master's degree in Business Administration, Public Administration, Economics, Finance or Accounting may be
substituted for one (1) year of experience.
TO APPLY for this Position
If you qualify and would like to be considered, submit a letter of interest and your resume (including daytime phone
number and email address) to the person and email address listed below. You must submit your response by the closing date
shown above and include the posting number.
Human Capital Strategies - Recruitment Unit
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*Subject line must specify complete job posting number
This is not a promotional announcement for a Civil Service Examination.
This posting may result in personnel actions which will require final approval by the Department of Labor and Workforce
and the Civil Service Commission in accordance with Civil Service Commission rules and regulations.
Job Posting Authorized by Tennille R. McCoy, Assistant Commissioner, Division of Human Capital Strategies
Newly hired employees must agree to a thorough background check that may include fingerprinting.
Any appointments made from postings which involve movement between unit scopes, may result in a forfeiture of rights to
any promotional list in a former
As of September 2010, in accordance with N.J.S.A. 52:14-7, the New Jersey First Act, all new employees must reside in
the State of New Jersey, unless exempted under the law. If you do not live in New Jersey, you have one year after you begin
employment to relocate your residence to New Jersey, or to secure
The New Jersey Department of Labor and Workforce Development is an Equal Opportunity/Affirmative Action Employer.
New Jersey Department of Labor and Workforce Development
PERSONAL RELATIONSHIPS DISCLOSURE STATEMENT
In accordance with the Uniform Ethics Code adopted by the NJ State Ethics Commission and the State Policy
Prohibiting Discrimination in the Workplace, the New Jersey Department of Labor and Workforce Development
(NJ DOL) requires the disclosure of all relatives, consensual personal relationships, and cohabitants. No NJ DOL
employee may supervise or exercise any authority with regard to personnel actions involving their relative, anyone
with whom there is a consensual personal relationship, or anyone with whom they cohabit.
Relative means an individuals spouse/domestic partner/civil union partner1 or the individual or spouses/domestic
partners/civil union partners parent, child, brother, sister, aunt, uncle, niece, nephew, cousin, grandparent,
grandchild, son-in-law, daughter-in-law, stepparent, stepchild, stepbrother, stepsister, half-brother or half-sister,
whether the relative is related to the individual or the individuals spouse/domestic partner/civil union partner by
blood, marriage or adoption.
Consensual personal relationship means marriage, engagement, dating or other ongoing romantic or sexual
Cohabitant means non-related persons who share a household under circumstances where there is financial
The New Jersey Department of Labor and Workforce Development requires the disclosure of all relatives and
consensual personal relationships to be promptly reported directly to the Division of Human Capital Strategies
(HCS) - Directors Office. Confidentiality shall be maintained to the extent possible and practicable. This
information may be shared with NJ DOLs Equal Employment Opportunity Office and/or the NJ DOL Ethics
Office as deemed necessary. Upon receiving notice of the relationship, HCS may address any situation as necessary
in consultation with the EEO Office and/or the Ethics Officer. This may include, but is not limited to, the changing
of reporting relationships or transferring any of the employees involved. Failure to provide notification to HCS may
result in discipline up to and including termination and the denial of legal representation and indemnification by the
State in the event that a lawsuit is filed having a connection with a personal relationship. Employees are under a
continuing obligation to promptly report personal relationships that develop during the course of their employment.
I DO NOT have a relative or a consensual personal relationship, as defined above, with anyone working for the
New Jersey Department of Labor and Workforce Development.
I DO have a relative or a consensual personal relationship, as defined above, with anyone working for the New
Jersey Department of Labor and Workforce Development identified as follows:
Name Relationship Division and Work Location
Do you need more space for disclosure? Yes No If YES, continue writing on the back of this form.
I certify that the information on this form to the best of my knowledge and belief is true, complete and accurate. I
understand that any misleading or incorrect information, willful misstatement, or omission of a material fact, may
be just cause for disciplinary action up to and including termination. I understand my obligation to promptly report
personal relationships that develop during the course of my employment.
1 Domestic Partner as defined in NJSA 26:8A-1 et. seq. and Civil Union status as defined in NJSA 37:1-28 et. seq.