Wellness Administrative Assistant
Contact Details:
Hiring Organization
Princeton, New Jersey, United States
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Job Summary
Occupation
Clerical and Administrative
Specialty
Administrative Assistant
Location
Livingston, New Jersey, United States
Visa Sponsorship
No
Job Description
Job description
Last Update: 11/23/25
Brandywine Living, a premier provider in senior living, that is seeking a Wellness Administrative Assistant to join our team! The Wellness Administrative Assistant provides oversight and maintenance of the clinical staff schedule, addresses call-outs, and supports Care Impact intake and schedule. The Wellness Admin Assistant manages the scheduling and oversight of care department staff to ensure an adequate staffing mix aligned with budgeted staffing requirements. Responsible for clinical supply orders, maintaining spend-down within budget. Manage clinical and Care Impact schedules for the community. Ensure supplies are ordered timely and within budget. Performs other duties as assigned by supervisor. Interacts with employees to cover daily staffing requirements. Secures coverage for vacancy shifts, open positions, and vacations, as dictated by the Director of Clinical Services. Track supply inventory and anticipate the needs of new residents with orders Maintain supply storage in a clean and organized manner Oversee supply budget and track Clinical spend-down. Maintain and foster relationships with vendors Create and maintain clinical master and daily schedules per state guidelines/requirements. Address call outs in a timely manner to ensure proper staffing. Manage the schedule database system to ensure it is properly maintained and accurate. Track attendance issues and recommend corrective actions to the supervisor per policy. Keep the Supervisor updated in regard to any known or suspected scheduling conflicts, PTO requests, LOA, etc… Communicate with new hires during the on-boarding process of orientation schedule and status. Support Supervisor with interviewing potential new hires. Assists in training new employees. Benefits Offered (Full Time): Health Insurance: Medical/Rx, Dental, and Vision Ancillary Benefits: Life Insurance/AD&D, Short Term Disability and Long-Term disability Basic Life & Accidental Death & Dismemberment (AD&D) Insurance FSA (Commuter/Parking) Employee Assistance Program (EAP) 401(k) Retirement with Company Match Paid Time Off (PTO) and Holidays Tuition Reimbursement Other Compensation Programs: Employee Referral Bonus Resident Referral Bonus Equal Opportunity Statement: Monarch Communities and Brandywine Senior Living is an Equal Opportunity Employer. We comply with all applicable federal, state, and local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Being a Brandywine team member means having the opportunity to be something more than an employee. Great possibilities lie ahead – to grow as a person and in your career. It’s an opportunity to become your personal best.