IT ADMINISTRATIVE ASSISTANT –
Contact Details:
Hiring Organization
Princeton, New Jersey, United States
Explore the area
Job Summary
Occupation
Clerical and Administrative
Specialty
Administrative Assistant
Location
Newark, New Jersey, United States
Visa Sponsorship
No
Job Description
Job description
Last Update: 11/23/25
Position Details Position Information Position Title IT ADMINISTRATIVE ASSISTANT – (Part-time) Reports To Area Head Functions and Responsibilities Job Summary The IT Administrative Assistant will perform responsibilities related to office functions of the Information Technology department. Please Note: Essex County College does not provide visa sponsorship of any kind. Candidates must be authorized to work in the United States at the time of application and for the duration of employment. Compensation: This position offers a competitive hourly rate of $16.00 – $20.00 per hour. Join a collaborative, mission-driven college community dedicated to student success and academic excellence. Supervisory Role Oral and written instructions are received from the Project Manager or designee. Duties & Responsibilities 1. Answer phone calls, manage emails, and greet visitors. 2. Organize meetings, take notes during team meetings, and handle correspondence. 3. Assist in planning, organizing, and implementing projects. 4. Maintain and update files, handle data entry, and related activities. 5. Help coordinate project schedules and resources. 6. Assist with event planning and other special projects as needed. 7. Prepare routine, special, and ancillary reports as required. 8. Maintain strict confidentiality and security of records. 9. Perform other related duties as required. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall: Use strength to lift items needed to perform the functions of the job. Sit, stand and walk/move from place to place for required periods of time. Move between buildings. Speak and hear, communicate using telephone and/or walkie talkie. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision. Communicate effectively in English, using proper grammar and vocabulary. Reach with hands and arms and use hands and fingers to handle objects and operate tools, including but not limited to, computers, keyboards, telephones, calculators, and controls. Bend, twist, climb, push, pull, and lift. Additional Requirements Minimum Qualifications Minimum Experience (number of years), Knowledge and/or Abilities 1. High School diploma or equivalency 2. Familiarity with standard computer applications and tools. 3. Ability to communicate effectively, orally and in writing. 4. Excellent interpersonal skills. 5. Ability to work in a multi-cultural environment. Minimum Education Requirements High School Diploma Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.) Preferred Qualifications Experience (number of years), Knowledge and/or Abilities Education Requirements Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.) Posting Details Posting Information Open Date 11/07/2025 Open Until Filled No Close Date 01/05/2026 Special Instructions Summary Equal Employment Opportunity Statement Essex County College is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law. Supplemental Questions Required fields are indicated with an asterisk (*). Documents Needed to Apply Required Documents Resume Optional Documents