Assistant to the Program Director, Accompany Now
Princeton, New Jersey, United States
Job Summary
Occupation
Clerical and Administrative
Specialty
Administrative Assistant
Location
08901, New Brunswick, New Jersey, United States
Visa Sponsorship
No
Job Description
Last Update:
1/11/24
Reformed Church of Highland Park Affordable Housing Corporation (RCHP-AHC)
JOB DESCRIPTION - Assistant to the Program Director
OVERVIEW
The Assistant to the Program Director is responsible for conducting program specific onboarding for new staff, providing training as required by the Office of Refugee Resettlement (ORR) and coordinating professional development opportunities for all staff in the Home Study & Post Release Services (HS/PRS) program. The position will be responsible for the implementation and development of on-boarding process, training process, and administrative support. This position reports to the Accompany Now Program Director.
DUTIES AND RESPONSIBILITIES
Organize, develop, and delivering person training, coaching, and technical assistance services for staff in the HS/PRS program, including case managers, case aides, supervisors, and support staff;
Coordinate with RCHP-AHC HR staff and AN program staff on hiring for HS/PRS positions, including posting current job openings, conducting phone screening, scheduling interviews, and communicating with HR staff on new hires;
Develop and update Accompany Now new staff onboarding curriculum for required pre-service trainings;
Facilitate program specific onboarding trainings with new staff in a live online format and in person;
Track completion of onboarding and annual training requirements for staff;
Train staff on new program policies and procedures;
Conduct training needs assessments and analyze various data to identify training needs;
Maintain working knowledge of best practices and trends in the field and share relevant, ongoing professional development opportunities with RCHP-AHC;
Research relevant subject matter/topics to create accurate and relevant training and support materials;
Shadow and coach in person visits across NJ to all new hires;
Coordinate with RCHP-AHC HR staff to recruit new hires from various hiring sites;
Review mileage reimbursement reports for each case manager for various hiring sites;
Assist with completing internal quality assurance reports to ensure PRS/HS teams meet compliance;
Other duties as assigned by the supervisor;
All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job duties indicated are not to be an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s).
REQUIREMENTS
Bachelors degree in a behavioral science, education, or social services field with two to five years experience in staff training, case management, and/or child welfare;
Excellent organizational, verbal, written, and interpersonal communication skills;
Experience working with immigrant children, supervision of staff or programs, and training of staff is highly preferred;
Experience in curriculum development and instructional design preferred;
High proficiency in Microsoft Office, specifically proficiency with Word, PowerPoint and Excel is required;
Strict adherence to timeframes, policy and procedures;
Ability to prioritize duties and multi-task in a fast-paced environment;
Ability to work well independently and in a team;
Ability to track and analyze data;
Position is hybrid and the candidate must have an appropriate workspace to complete documentation, phone calls, and video conferencing;
Fluency in Spanish is required; proficiency in additional languages a plus;
Willing to travel as often as necessary for training our purposes;
Candidate must demonstrate a commitment to comply with mandatory state reporting requirement for child abuse and neglect;
Candidate must have dedication to the human rights of refugees, immigrants, asylum seekers and displaced people;
Candidate must pass a criminal background check that includes history of conviction of child and sexual abuse; and
Demonstrated support of RCHPs values by exhibiting respect for others, maintenance of confidential information and an appreciation of a multicultural workplace.
TRAINING REQUIREMENTS
Satisfactory completion of USCRIs Orientation and Training;
Satisfactory completion of funder required trainings upon hire and on an annual basis; and
Complete additional training as identified by the program manager.
PHYSICAL DEMANDS
Use of manual dexterity, tactile, visual, and audio acuity;
Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands;
Occasional lifting (up to 25 pounds), bending, pulling, and carrying; and
Quantitative/mathematical ability (addition, subtraction, multiplication, division, standard measurements).
COMPENSATION: This position is for 40 hours/week at $55,008/year plus benefits.
Reformed Church of Highland Park Affordable Housing Corporation (RCHP-AHC)
RCHP-AHC is an equal opportunity employer. Diversity is a core value at RCHP-AHC and in its programs. We are passionate about building and sustaining an inclusive and equitable working and service environment for all clients, staff, and volunteers. We believe every member on our team and in our community enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status, or other protected or unprotected categories. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
JOB DESCRIPTION - Assistant to the Program Director
OVERVIEW
The Assistant to the Program Director is responsible for conducting program specific onboarding for new staff, providing training as required by the Office of Refugee Resettlement (ORR) and coordinating professional development opportunities for all staff in the Home Study & Post Release Services (HS/PRS) program. The position will be responsible for the implementation and development of on-boarding process, training process, and administrative support. This position reports to the Accompany Now Program Director.
DUTIES AND RESPONSIBILITIES
Organize, develop, and delivering person training, coaching, and technical assistance services for staff in the HS/PRS program, including case managers, case aides, supervisors, and support staff;
Coordinate with RCHP-AHC HR staff and AN program staff on hiring for HS/PRS positions, including posting current job openings, conducting phone screening, scheduling interviews, and communicating with HR staff on new hires;
Develop and update Accompany Now new staff onboarding curriculum for required pre-service trainings;
Facilitate program specific onboarding trainings with new staff in a live online format and in person;
Track completion of onboarding and annual training requirements for staff;
Train staff on new program policies and procedures;
Conduct training needs assessments and analyze various data to identify training needs;
Maintain working knowledge of best practices and trends in the field and share relevant, ongoing professional development opportunities with RCHP-AHC;
Research relevant subject matter/topics to create accurate and relevant training and support materials;
Shadow and coach in person visits across NJ to all new hires;
Coordinate with RCHP-AHC HR staff to recruit new hires from various hiring sites;
Review mileage reimbursement reports for each case manager for various hiring sites;
Assist with completing internal quality assurance reports to ensure PRS/HS teams meet compliance;
Other duties as assigned by the supervisor;
All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job duties indicated are not to be an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s).
REQUIREMENTS
Bachelors degree in a behavioral science, education, or social services field with two to five years experience in staff training, case management, and/or child welfare;
Excellent organizational, verbal, written, and interpersonal communication skills;
Experience working with immigrant children, supervision of staff or programs, and training of staff is highly preferred;
Experience in curriculum development and instructional design preferred;
High proficiency in Microsoft Office, specifically proficiency with Word, PowerPoint and Excel is required;
Strict adherence to timeframes, policy and procedures;
Ability to prioritize duties and multi-task in a fast-paced environment;
Ability to work well independently and in a team;
Ability to track and analyze data;
Position is hybrid and the candidate must have an appropriate workspace to complete documentation, phone calls, and video conferencing;
Fluency in Spanish is required; proficiency in additional languages a plus;
Willing to travel as often as necessary for training our purposes;
Candidate must demonstrate a commitment to comply with mandatory state reporting requirement for child abuse and neglect;
Candidate must have dedication to the human rights of refugees, immigrants, asylum seekers and displaced people;
Candidate must pass a criminal background check that includes history of conviction of child and sexual abuse; and
Demonstrated support of RCHPs values by exhibiting respect for others, maintenance of confidential information and an appreciation of a multicultural workplace.
TRAINING REQUIREMENTS
Satisfactory completion of USCRIs Orientation and Training;
Satisfactory completion of funder required trainings upon hire and on an annual basis; and
Complete additional training as identified by the program manager.
PHYSICAL DEMANDS
Use of manual dexterity, tactile, visual, and audio acuity;
Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands;
Occasional lifting (up to 25 pounds), bending, pulling, and carrying; and
Quantitative/mathematical ability (addition, subtraction, multiplication, division, standard measurements).
COMPENSATION: This position is for 40 hours/week at $55,008/year plus benefits.
Reformed Church of Highland Park Affordable Housing Corporation (RCHP-AHC)
RCHP-AHC is an equal opportunity employer. Diversity is a core value at RCHP-AHC and in its programs. We are passionate about building and sustaining an inclusive and equitable working and service environment for all clients, staff, and volunteers. We believe every member on our team and in our community enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status, or other protected or unprotected categories. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.