On-Site Administrative Assistant
Princeton, New Jersey, United States
Job Summary
Occupation
Clerical and Administrative
Specialty
Administrative Assistant
Location
19114 , Philadelphia, Pennsylvania, United States
Visa Sponsorship
No
Job Description
Last Update:
1/11/24
This position provides a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of a Condominium Association.
Requirements:
· Strong administrative background.
· Three (3) to Five (5) plus years of related work experience REQUIRED.
· Strong working knowledge of customer service principles and practices.
· Excellent interpersonal, office management and communications skills.
· Intermediate proficiency in Microsoft Windows software.
· Ability to prioritize work with minimum supervision.
POSITION RESPONSIBILITIES:
· Ensures that the telephone is answered properly and messages are handled courteously, accurately and in a timely manner.
· Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Managers review and approval.
· Maintains, updates and coordinates resident information and requests in computer database. Generates and provides this information to the Property Manager and Board of Directors.
· Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
· Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
· Opens and distributes mail when applicable, prepares accounts payable invoices with work orders and receiving tickets.
· Creates files, compiles and coordinates all necessary information and documentation for new owners/leases.
· Prepares any resident information packages that require Board approval, (i. e., Architectural Modification).
· Maintains inventory of pool fobs and pool documents.
· Follows safety procedures and maintains a safe work environment.
· Other duties as required.
OPERATING SKILLS, KNOWLEDGE & ABILITIES
Education/Training:
· Associates degree with concentration in business preferred, or equivalent combination of education and experience.
Experience/Knowledge/Abilities:
· Strong administrative background.
· Three (3) to Five (5) plus years of related work experience REQUIRED.
· Strong working knowledge of customer service principles and practices.
· Excellent interpersonal, office management and communications skills.
Computer Literacy:
· Intermediate proficiency in Microsoft Windows software.
· Ability to prioritize work with minimum supervision.
Special Requirements:
· Physical demands may include ability to lift up to 50 lbs.
· Standing, sitting, walking and occasional climbing.
· Required to work at a personal computer for extended periods of time.
· Talking on the phone for extended periods of time.
· Ability to detect auditory and/or visual emergency alarms.
· Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
· Driving through Community when necessary
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DISCLAIMER: This is not an all-inclusive job description; therefore, Management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Job Type: Full-time
Job Type: Full-time
Pay: $19.00 - $23.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Experience:
Condominium Administrative: 3 years (Required)
Work Location: One location
Health insurance
Requirements:
· Strong administrative background.
· Three (3) to Five (5) plus years of related work experience REQUIRED.
· Strong working knowledge of customer service principles and practices.
· Excellent interpersonal, office management and communications skills.
· Intermediate proficiency in Microsoft Windows software.
· Ability to prioritize work with minimum supervision.
POSITION RESPONSIBILITIES:
· Ensures that the telephone is answered properly and messages are handled courteously, accurately and in a timely manner.
· Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Managers review and approval.
· Maintains, updates and coordinates resident information and requests in computer database. Generates and provides this information to the Property Manager and Board of Directors.
· Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
· Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
· Opens and distributes mail when applicable, prepares accounts payable invoices with work orders and receiving tickets.
· Creates files, compiles and coordinates all necessary information and documentation for new owners/leases.
· Prepares any resident information packages that require Board approval, (i. e., Architectural Modification).
· Maintains inventory of pool fobs and pool documents.
· Follows safety procedures and maintains a safe work environment.
· Other duties as required.
OPERATING SKILLS, KNOWLEDGE & ABILITIES
Education/Training:
· Associates degree with concentration in business preferred, or equivalent combination of education and experience.
Experience/Knowledge/Abilities:
· Strong administrative background.
· Three (3) to Five (5) plus years of related work experience REQUIRED.
· Strong working knowledge of customer service principles and practices.
· Excellent interpersonal, office management and communications skills.
Computer Literacy:
· Intermediate proficiency in Microsoft Windows software.
· Ability to prioritize work with minimum supervision.
Special Requirements:
· Physical demands may include ability to lift up to 50 lbs.
· Standing, sitting, walking and occasional climbing.
· Required to work at a personal computer for extended periods of time.
· Talking on the phone for extended periods of time.
· Ability to detect auditory and/or visual emergency alarms.
· Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
· Driving through Community when necessary
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DISCLAIMER: This is not an all-inclusive job description; therefore, Management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Job Type: Full-time
Job Type: Full-time
Pay: $19.00 - $23.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Experience:
Condominium Administrative: 3 years (Required)
Work Location: One location
Health insurance