Administrative/HR Assistant
Princeton, New Jersey, United States

Job Summary

Occupation Clerical and Administrative
Specialty Administrative Assistant
Location 08619, Trenton, New Jersey, United States
Visa Sponsorship No

Job Description

Last Update: 1/11/24
Rue Insurances Administrative Assistants are responsible for taking initiative to support team members in all departments with Clerical and Administrative duties. This position is responsible for supporting the Human Resources Manager and maintaining the confidentiality of all HR information, assisting all administrative business operations, including but not limited to, processing mail, answering phones, ensuring an organized and clean office environment, helping setup for events, data entry projects, ordering supplies, and all other Clerical and Administrative duties as assigned. The Administrative Assistants goal is to provide fast and efficient, first-class support to all team members throughout the organization to help achieve company new business and retention goals.

Reports to: Human Resources Manager Department: Administrative

Work Schedule & Classification: Full-time, salaried, non-exempt position

Duties & Responsibilities (but not limited to):

Present a warm and professional image of the company at all times
Supports the HR Manager with administering confidential information in area such as recruiting, onboarding, terminations, benefits administration and other confidential tasks as needed.
Provide a first-class customer service experience to internal clients (co-workers) and external clients/prospects
Assist with processing and distributing incoming and outgoing mail, faxes, and emails throughout the office
Assist with maintaining proper care/function of all building and machines in the building, including scheduling bi-annual service and order supplies as needed
Assist in the coordination of company events including picking up supplies/food, setting up, taking pictures and cleaning up
Create the Rue Yearbook including taking pictures of new hires for our employee photo board in the kitchen
Notify management of any client or general office issues that may arise in a timely manner
Create company schedules (Managers lock-up schedule and kitchen duty)
Schedule general appointments for the office (annual flu shots, etc.)
Maintain a safe, organized, and clean office environment which includes the main lobby, mail room, kitchen, bathrooms, etc.
Assist all departments throughout the company with Clerical and Administrative work, as needed
Attend and actively participate in regular department and employee meetings
All other duties or projects as assigned by management

Qualifications & Education:

Bachelors Degree preferred
HR Experience or Education preferred
Ability to maintain confidentiality a MUST
1-2 years customer service and/or administrative experience
Excellent written, verbal and interpersonal communication skills
Team player with a positive attitude
Excellent organizational skills with strong attention to detail
Ability to multi-task and complete work with a sense of urgency
Basic computer aptitude and skills, including proficiency with Microsoft Office Suite (Word, Excel, Outlook and Power Point)

Physical Requirements: 70% sitting and 30% standing/walking. Must be capable of lifting up to 20 lbs. occasionally.