Administrative Assistant
Princeton, New Jersey, United States

Job Summary

Occupation Clerical and Administrative
Specialty Administrative Assistant
Location 08816, East Brunswick, New Jersey, United States
Visa Sponsorship No

Job Description

Last Update: 1/11/24
Administrative Assistant in the
Transportation Industry
(Full-Time Independent Contractor)
Warning ..
This is a very demanding position within a fast paced environment!
You will work alongside the Senior Executive Assistant & report directly to the Executive Assistant, while supporting the TransFunds M&A teams in Canada and USA.
As Administrative Assistant, you will provide the highest level of professional services and operational support to the TransFunds Team. You're a problem-solver, highly organized, have strong communication skills and have an excellent ability to build and manage relationships based on trust.
Administrative Duties:

Manage the CEO's calendar

Provide administrative support to the CEO & Team Members in the USA & Canada

Prepare marketing lists and create Opportunities in Salesforce

Send out financial snapshots to potential prospects

Prepare and send NDAs via DocuSign

Release marketing packages via OneHub; track package access; create follow up tasks in SF and updated Outlook calendar

Maintain accurate information in Salesforce Opportunities

Monitor and respond to daily email in an accurate and professional manner

Update Account/Contact information in Salesforce as needed

Proofreading Client presentations in MS Word

Creating Client photo presentations in MS PowerPoint

Using MS Teams to set up conference calls

Prepare Client Agreements/Invoices as required

Create/send company announcements via Constant Contact

Handle personal and confidential information discretely

Miscellaneous internet research as required

Daily communication with clients and staff via email and phone

Key Abilities:

Ability to operate effectively in a fast-paced environment

Ability to maintain and work with highly sensitive and confidential information

Highly organized and attentive to details

Expert level written and verbal communication skills

Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Ability to work independently, prioritize various competing demands at different time horizons using discretion and confidentiality at all times

Advanced working knowledge of Microsoft: Teams, Outlook, Excel, Word & PowerPoint

Should be highly proficient in Microsoft Excel and extremely skilled in working with Excel formulas

Thorough Knowledge of Salesforce and Constant Contact an asset

Must have a high command of the English language, as well as excellent letter writing and proofreading skills

Job Types: Full-time, Contract
Pay: $30.00 - $35.00 per hour

Professional development assistance


8 hour shift

Ability to commute/relocate:

East Brunswick, NJ 08816: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

Must have a high command of the English language, as well as excellent letter writing and proofreading skills.


Associate (Required)


Administrative: 5 years (Required)
Microsoft Office: 5 years (Required)
Salesforce: 3 years (Required)


Salesforce Certification (Preferred)

Work Location: Hybrid remote in East Brunswick, NJ 08816