Human Resources Assistant
Princeton, New Jersey, United States

Job Summary

Occupation Clerical and Administrative
Specialty Administrative Assistant
Location Princeton, New Jersey, United States
Visa Sponsorship No

Job Description

Last Update: 1/11/24
Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 11 states.
We are seeking a Human Resources Assistant to be based at our national office in Princeton, NJ. This role will provide administrative support to the various functions within the Human Resources department.

Bachelor's degree preferred; High School diploma / GED required.
Minimum of one-year experience in Human Resources preferred.
Experience with HRIS systems (Particularly UltiPro) preferred.
Attention to Detail - Is thorough when performing work and conscientious about attending to detail.
Technical Competency - Knowledge of HR concepts, principles, and practices.
Must maintain confidentiality and sensitivity with regard to all employment matters.
Proficiency with Microsoft Office.
Valid Drivers License.

Job Responsibilities:

Responsible for completing employment verifications, processing traffic violations, and responding to subpoenas. Requests employment information, ensuring that appropriate authorizations have been received prior to releasing any employee information.
Electronically scans and files all incoming personnel paperwork including employment changes, training, disciplinary actions, performance documents and terminations.
Helps run, manage, and audit State mandated required background checks, drug screening, and motor vehicle reports.
Responsible for maintaining all electronic employee personnel files, including review of active and terminated employees to ensure they are appropriately stored. Ensures that records are kept in accordance with federal and state regulations.
Assists in audits of personnel files by collecting documentation as needed.
Follows-up with Regional offices and/or the appropriate individuals on missing information and paperwork, and reports any inconsistencies to the Human Resources Coordinator, Human Resources Generalist, and/or Human Resources Business Partner.
Orders all office supplies on a monthly basis, and maintains all equipment such as postage meter, fax machines, and copier.
Opens, sorts, and distributes mail.
Maintains a neat and orderly office, reception, and kitchen area.
Supports the recruitment team as needed and helping screen for critical roles.
Supports CHRO, Directors in HR, HRBPs, and HR Generalists with department projects.

Competitive Benefits after 90 days:

Insurance Options (Medical, Dental, Vision)
Paid HolidaysIncluding a Birthday Holiday
Generous Paid Time Off (PTO)
Employee Incentive & Discount Programs
403b Retirement Plan with Employer Match
Exceptional Career Growth Opportunities

Community Options is an Equal Opportunity Employer M/F/D/V
Job Type: Full-time

401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance


8 hour shift
Monday to Friday

Work Location: On the roadHealth insurance