Administrative Assistant
Princeton, New Jersey, United States

Job Summary

Occupation Clerical and Administrative
Specialty Administrative Assistant
Location New Brunswick, New Jersey, United States
Visa Sponsorship No

Job Description

Last Update: 1/11/24
Do you Administrative Assistant experience? Are you looking to start a new position immediately?
This incredible Administrative opportunity is for you!

Job Details for Administrative Assistant :

Schedule: Monday- Friday, 7:30am-4:00pm
Pay Rate: $18-$20/hr depending on experience

Job Responsibilities & Description for Administrative Assistant:

Act as the liaison between the main office accounting and the site office. * Print and organize sub invoices from accounting and approval from the site team, managers.

Print and organize GC invoices for approval scan executed version back to project accountant.
2. Act as liaison between
main office-based Executive Administrative Assistant (EAA) and site team, managers.

Assist Executive Administrative Assistant with ensuring all timesheets are completed, signed and sent to EAA and SVP in a timely manner.
Assist the CCIP process and getting EAA required information for NOA to CR Solutions.
3. Gather, assist in the preparation of sections for monthly report and publish. 4. Monitor/order office supplies. 5. Maintain Conference room schedules to avoid double booking. 6. Support field operations regarding Clerical and Administrative matters. 7. Support Site Safety Manager to properly file and distribute Accident Reports and other safety issues. 8. Schedule meetings as required. 9. Type and file letters as requested. 10. Office filing, both electronically and hard copy. 11. Reception Duties:

Greet visitors
Maintain logs
12. Type, distribute and file documents, meeting minutes, etc.

Job Requirements for Administrative Assistant:

2-4 years previous office/admin experience
Very proficient with Microsoft Office Suite

PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs in New Jersey (NJ) - Burlington, Cherry Hill, Cranbury, Plainsboro, Princeton, Robbinsville, Swedesboro, & Trenton; and in PA - Levittown, Fairless Hills, & Philadelphia. We have openings for warehouse, assembly, production, forklift, machine operators, maintenance mechanics, receptionist, data entry, customer service, collections, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, and office managers.

PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.